HR Administrator - East London
The HR Administrator is responsible for delivering silent running HR transactional and data administration services to the business, with a strong focus on Operational Excellence in line with the business HR Policies and Frameworks. This role is a key support to the HR Manager
? Manages and maintains Employee Personnel files, ensuring that all core documents are in place and regularly updated.
? Provides administrative assistance with writing &/or updating of job descriptions/role profiles.
? Tracks and manages responses to all HR Admin queries coming from the business.
? Prepares weekly and monthly HR trackers for review by HRM.
? Prepares and ensures timely submission of all payroll documentation (e.g., contracts and letters)
? Liaise with Supervisors/Line Managers to ensure that all monthly payroll items (e.g., overtime, stand-by; employee changes, etc) are accurately captured on prescribed forms and submitted to payroll before monthly cut-off time.
Reward and Performance Management
? Provides administrative support in Performance Review processes, ensuring that all Performance ratings recorded, and relevant PM documentation is filed in employee personnel files.
? Schedules and manages logistical arrangements for Employee Engagement sessions & People sessions in own area of responsibility and/or responsible location.
Recruitment, Selection, & Placement:
? Prepare notices and advertisements for vacant staff positions.
? Coordinate the scheduling and organizing of interviews, in liaison with the Talent Sourcing Team
? Coordinate the screening of applicants and preparation of candidate short-list/s – in liaison with the HR Manager and Line Managers.
? Prepares Orientation/Induction packs for all new joiners and ensures that all new recruits’ documentation is completed accurately and timeously.
? Manages all logistical arrangements for induction sessions and ensures that relevant attendees are invited
? Organizes and coordinates the ordering of work tools (e.g., Laptops; stationery, etc.) for new recruits.
? Ensures that all new joiners’ documents are submitted to payroll timeously and that personnel files are updated.
? Ensures all regret letters are sent to unsuccessful candidates – in coordination with the HR Manager.
? Ensures that the Recruitment System and Vacancy Trackerare updated monthly and vacancy status is regularly updated as appropriate.
Minimum degree or equivalent qualification in HR and or related field
? SAGE HR system experience
? Understanding of Reward and Compensation processes
? Understanding of Learning and Development approaches
? Human Resources information systems understanding
? BCEA, Employment Equity, Labour Relations Act and Skills Development Act
? Human Resources and Company Policies and Procedures
? Minimum 2 - 3 years’ experience in HR role(s) in a comparable environment
? Engage the business
? Discretion and confidentiality
? Analytical/Diagnostic ability
? Service Orientation
? Detail and process orientation
? Action orientated
? Strong Communication written and verbal
? Process Orientation