Reference: 5665 SJ

Job Description:

Creditors Function
Process all invoices for payment accurately and completely on the accounting system.
Ensure all invoices are properly authorised in accordance with the levels of authority and allocated to correct supplier and general ledger accounts.
Reconciliation of supplier statements to payments and supplier ledger accounts.
Attending to queries and claims on the supplier reconciliations and responsible for resolving all queries and claims in a timeous manner.
Liaising with suppliers regarding outstanding invoices, POD’s and supplier related queries.
Must ensure that any settlements, discounts or rebates are calculated accurately and deducted where applicable.
Frequent follow up on credit requests, outstanding invoices and statements and credit applications.
Match and capturing of all payments against correct invoices in relevant Supplier accounts.
Ensure that all documents are in order and filed correctly.
Load authorised amounts for payment on the electronic banking system.
Creating Provisions and accruals on the accounting records.
Cashbook functions
Match and capturing of all payments against correct invoices in relevant banking accounts in Pastel.
Download all receipts from various banking accounts into Pastel and capture to correct accounts.
Match all receipts to correct customer accounts.
Reconciling all bank accounts in pastel and provide bank reconciliation in a timeous manner.
Credit card capturing
Petty cash capturing
Capture all debit orders into all companies from statements i.e. newspaper subscriptions, bank charges etc. and allocate to the correct income statement accounts.
Payroll duties:
Prepare and process the monthly salaries for waged employees within the group inclusive of all earnings and deductions.
Import all hours from reporting tools/micros into VIP and ensure that this balances.
Reviews salaries computed and correct errors to ensure accuracy of payroll.
Records changes affecting net salaries to update master payroll records.
Records data concerning transfer of employees between departments.
Prepares periodic reports of earnings, taxes, and deductions.
Prepares and issues payments to Payroll Manager for 1st authorization.
Responsible for leave administration.
Responsible for administration of all employee garnishee orders.
Responsible for generating UIF documentation for termination, maternity leave, illness benefit, death benefit and adoption benefit.
Preparing and processing wage accruals and on a monthly basis.
Update wage analysis after every monthly pay run.
Responsible for confirming employment of existing employees.
Provide all internal departments with employee information as and when required.
Handle and resolve all payroll queries efficiently.
Perform any ad hoc duties from time to time as instructed by Payroll Manager.
Responsible for the preparation and processing of monthly wages payroll within the group.

Qualifications:

A tertiary qualification in Accounting or Bookkeeping
SAICA or SAIPA Articles
Experience of creditors processing (minimum 3 years)
Experience of debtors and cashbook prosessing (minimum 3 years)
Experience in a Payroll department
Basic accounting knowledge (recognising valid tax invoices and credit notes, journals, payment terms, calculations skills, etc.)
Knowledge of Microsoft Excel is essential.
Pastel Partner Experience
VIP Payroll Experience