Leasing Administrator - Cape Town Verfied

Salary Negotiable Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 11-01-2022 7:41:51 AM
08-03-2022 7:41:51 AM
Job Duties/Responsibilities will include:

• Administration and control of all mandates, ensuring all are sent, signed, returned and held on file.

• Monthly follow up to ensure that all landlord/developer vacancy schedules are received and captured.

• Note major changes in vacancies and advise brokers thereof.

• Check company web site regularly to ensure that vacancies are pulling through.

• Answering of all incoming calls and directing to appropriate brokers

• Administrative support

• Keep updated database of all concluded deals. Notify Brokers of any upcoming renewals.

• Taking minutes during Broker meetings and distributing.

• Complete Offer documents for Brokers

• Follow up with clients to obtain signed Offers, leases, FICA and Credit vetting.

• Prepare Commission calculation and Invoice Request forms

• Check accuracy of FICA and forward to Broker Manager for approval.

• Save FICA on appropriate system as defined by the Company from time to time.

• Follow up on payments from landlords and developers.

• Arrange for To Let /For sale boards to be erected and removed as requested by brokers.

• Ensuring that all Municipal bylaws are followed.

• Maintaining a detailed, photo based list of where each board is located.

Candidate Requirements/ Experience:

• Grade 12, preferably with a secretarial and/or marketing diploma

Skills required:

• Typing of various documents and spreadsheets.

• Computer literacy (Advanced MS Office, Contract Creation and Procurement system),

• Strong telephonic skills

• Sound administration skills.

• Strong organizational skills.

• Knowledge of relevant Company policies and procedures; basic commercial and industrial property knowledge would be advantageous.