Leasing Administrator - Cape Town
Salary Negotiable
Cape Town, Western Cape
Cape Town,
Western Cape
more than 14 days ago
11-01-2022 7:41:51 AM
08-03-2022 7:41:51 AM
Job Duties/Responsibilities will include:
• Administration and control of all mandates, ensuring all are sent, signed, returned and held on file.
• Monthly follow up to ensure that all landlord/developer vacancy schedules are received and captured.
• Note major changes in vacancies and advise brokers thereof.
• Check company web site regularly to ensure that vacancies are pulling through.
• Answering of all incoming calls and directing to appropriate brokers
• Administrative support
• Keep updated database of all concluded deals. Notify Brokers of any upcoming renewals.
• Taking minutes during Broker meetings and distributing.
• Complete Offer documents for Brokers
• Follow up with clients to obtain signed Offers, leases, FICA and Credit vetting.
• Prepare Commission calculation and Invoice Request forms
• Check accuracy of FICA and forward to Broker Manager for approval.
• Save FICA on appropriate system as defined by the Company from time to time.
• Follow up on payments from landlords and developers.
• Arrange for To Let /For sale boards to be erected and removed as requested by brokers.
• Ensuring that all Municipal bylaws are followed.
• Maintaining a detailed, photo based list of where each board is located.
Candidate Requirements/ Experience:
• Grade 12, preferably with a secretarial and/or marketing diploma
Skills required:
• Typing of various documents and spreadsheets.
• Computer literacy (Advanced MS Office, Contract Creation and Procurement system),
• Strong telephonic skills
• Sound administration skills.
• Strong organizational skills.
• Knowledge of relevant Company policies and procedures; basic commercial and industrial property knowledge would be advantageous.