Reference: 5985 SJ

Job Description:

Logistics, Supply Chain & Operations

Identify operational challenges on the internal operating export system (BEX) and escalate to the relevant members in the Operational and Logistics team.
Consign product during the season on the internal operating system daily.
Ensure packaging specifications and brands are aligned and linked to the correct customer to ensure that the correct price is allocated.
Review and confirm the accuracy of Draft Waybills.
Assist the Procurement division by issuing and distributing bulk pack instructions to growers and packhouses
Resend customer API (Application Programming Interface) to reflect any changes to a consignment.
Timeously apply for and procure Organic Certificates through the appropriate certified body (Lacon) to ensure clearance of shipment.
Stay up to date with Organic Certifying body’s regulation changes.
Organic Certificate recon at the end of the season (Applied vs. Issued Certificates).
Declare the value of each sea freight shipment for insurance purposes throughout the season, at least once a week before the vessel docks at destination.

Administration
Maintain records of all air and sea freight documentation (i.e. Export documentation from Forwarder and Organic Certificate etc.).
Filing of all insurance declaration lists to ensure efficient traceability.
Filing of organic certificate lists to ensure efficient traceability (this includes both active and cancelled certificates)
Assisting with the resolution of grower queries.
Facilitate pre-season system training on BEX to new and existing growers.
Sending photos of arrival temperatures and/or arrival issues/observations to growers.
Assist the Costing Accountant with transport allocations.
Pre-Season system setup on BEX of airline routings.
Link new brands to the relevant customers and growers on BEX.
Liaise with the Operations Team with regards to load plans, equipment details, brand changes on consignments, flights and container details.
Record grower batch corrections and amendments on the BEX system.
Liaise with the Sales Team to confirm customer pricing for the relevant week.
Supply the Sales Team with invoicing details where relevant, for manual invoices creation.
Organise and upkeep of server files/documentation throughout the season.
Pre-Season setup as per specifications on BEX.
Review and update relevant protocols and grower training manuals.
Assist the Procurement Team with the preparation of Post-Season grower reviews.

Non-RSA Supply Documentation
Save all export documents received from forwarder on the server (Import Documents).
Verify the information captured on import documents (invoices, CD1 documents, Road Consignments & Delivery Notes)
Create consignments from allocations/ load plans received.
Distribute manual export invoices to all relevant parties.
Extract BEX sea freight export documents, attach Import Documents and send to freight forwarders.

Qualifications:

Logistics or related diploma/certificate
Exports of perishable cargo experience
FMCG knowledge (2-3 years)