Manager Payments Recons and receipting - Midrand Verfied

Salary Negotiable Midrand, Gauteng Midrand, Gauteng more than 14 days ago 15-11-2019 10:12:03 AM
10-01-2020 10:12:03 AM
Payment Recons and Receipting : MANAGER

R43 000 – R64 000 pm ctc
EE position
Based in Midrand
Industry: Banking

MINIMUM EDUCATION
• Grade 12 with BCom Postgraduate Degree
MINIMUM EXPERIENCE
• 3 years’ experience within a Finance environment.
• Exposure to PASA, Bankserv, and reconciliation processes.
• Knowledge of banking compliance and governance.
• Preference will be given to candidates who have studied or did articles in Financial Accounting rather than towards Financial Management.
CRITICAL COMPETENCIES
• Advanced Computer literacy (advanced MS Office, Accpac, Exactus)
• Accounting experience and knowledge of the accounting framework (Financial Literacy skills)
• Deadline driven
• Analytical, numerical skills and attention to detail
• Planning, organising and executing skills
• Strategic and Lateral Thinking skills
• Business Communication skills
• Understanding and knowledge of Payments policies and procedures
• Management skills
• Results driven
• Knowledge and understanding of the National Credit Act and PASA Clearing Rules
ADDITIONAL COMPETENCIES
• Interpersonal skills
• Extensive banking experience (dealings with BankservAfrica and PASA)
• Team orientation
• Sense of urgency
• Knowledge of the EDO, EFT, RTC, Debicheck payment streams
FUNDAMENTAL COMPETENCIES
• Ability to multi-task
• Accountability
• Technical acumen
• Assertiveness
• Resilience
Pro-active

Accounting and Settlement
• Valid, accurate, complete and timeous accounting and settlement
• Review general ledger accounts to ensure that all entries posted are valid, accurate and complete
• Analytical evaluation of GL accounts
• Monitor and ensure adherence to all the bank's policies and procedures
• Ensuring that financial discipline is adhered to
Management of Beneficiary Banking, Disbursement, Cash Acceptor and Transactional Banking accounts / change management
• Manage and Reconcile Beneficiary bank accounts
• Manage and Reconcile Summary and detail accounts
• Manage and Reconcile Generic accounts
• Manage and Reconcile Transactional Banking accounts
• Manage and Reconcile Disbursement accounts
• Responsible for timeous resolution of queries and liaising with the relevant stakeholders to result in an effective incident management process
• Manage the enhancements / change process for incidents logged to improve / reduce reconciling items
Receipting
• Extract daily reports where needed
• Valid, accurate, complete and timeous receipting (daily)
• Review general ledger accounts to ensure that all entries posted are valid, accurate and complete
• Analytical evaluation of GL accounts
• Monitor and ensure adherence to all the bank's policies and procedures
• Ensuring that financial discipline is adhered to
• Follow up on any unallocated receipts with various departments
• Write of all unallocated older than 18 months
• Compile and analyse a report on unallocated for submission to management
Reconciliations and related incident / change management
• Validate data provided for accuracy and completeness
• Valid, accurate, complete and timeous completion of reconciliations
• Investigation and timeous correction of variances
• Responsible for timeous resolution of queries and liaising with the relevant stakeholders to result in an effective incident management process
• Manage the enhancements / change process for incidents logged to improve / reduce reconciling items
• Timeous distribution of reconciliations to relevant stakeholders
Project deliverables, Policies, Procedures, SOP's
• Assistance in meeting all targets and timelines as per project plans
• Assistance in successful implementation of projects
• Assistance in ensuring that projects are implemented meeting compliance requirements
• Assistance in drafting and updating of SOP’s and SLA’s
• Assist with Business Cases and Cost Analysis
• Propose technique, methodologies and system designs which appropriately address financial risks associated with new projects
• Input into Business Requirements and Functional Specs
• Testing and implementing financial elements on the systems involved in new projects
• Signing off financial elements of the system changes required for the new projects
• Bank Projects - implementation of Operational Processes and System enhancements including recons impacting Payments
• Ensure that projects are implemented taking into account:
• - Policy Documentation
• - Industry Requirements and Relationships
• - Ensuring processes are documented and operationalised
• Implementation of Monitoring Processes within the Payments Finance environment as and when required
• Assist with automation process for new products introduced as well as automation of the existent processes
• Propose and implement various automation and optimisation for the finance components of the Payments area
• Manage system changes when such changes are related to financial components of the Payments processes
• Managing integrity of the data used for the accounting and financial reporting when such data is related to financial components of the Payments designated projects
• Assessing financial impact of the system changes and system errors
• Ensuring that system errors resulting financial impact are addressed timeously and effectively
• Development and maintenance of the appropriate policies procedures for Payments.
• Ensuring full personal compliance, compliance of the direct reports as well as compliance of the business with Bank’s policies and procedures
• Continuously manage controls related to the financial components of the Payments department.
Monitoring, Reporting and Budget
• Management of the monitoring function within Payments Finance ensuring that business needs are met
• Management of the reporting process within Payments Finance ensuring that business needs are met
• Managing the daily balances confirmation processes
• Valid, accurate, complete and timeous completion of management reports
• Input into the monthly Payments reporting packs
• Assist with putting the budget together for Payments and monthly monitoring and feedback
• Assistance in planning and managing the budgeting and forecasting processes on behalf of Payments
• Assisting with budgets and cost savings initiatives
• Monitoring costs and ensuring all internal controls are adhered to
• Monitoring performance against current budgets and forecasts and advising Payments through monthly performance packs and business review meetings
BSVA and Other Invoices
• Ensure all invoice payments are valid, accurate and complete, done timeously.
• Ensure that invoices related to Payments are timeously obtained from the Third Parties
• Sign off and approval process in place
• Managing the Procurement process for Payments related invoices
• Ensure that the applicable SLA’s are adhered to
Business knowledge, support and stakeholder liaison
• Detailed understanding of the business operations impacting the assigned reconciliations and accounting processes
• Input into service level agreements (SLA) and supplier contracts (MSA)
• Ensure effective communication of issues and events to internal and external parties in order minimise client impact
• Manage internal relationships with other collections areas to ensure smooth flow of processes between departments
Drafting of requirements and Finance processes enhancement
• Review business requirements to meet the operational requirements of the Payments area
• Ensure that all documents and all processes and procedures with policies are in place to create a sustainable finance environment for the future of the business
• Identify opportunities to automate processes to enable volume growth and minimise the requirement for additional resources
Personnel (when subordinates reports into this position)
• Development of staff (e.g. training)
• Appraisal of staff performance as required by Human Capital
• Management of staff (e.g. employee relations, conflict resolution, disciplinary actions)
• Allocation of work to resources in accordance with business requirements
• Managing timelines to meet business expectation
• Cross skilling of key personnel to ensure continuity and sustainability
• Training and development of talented high potential employees to create succession planning
• Create an environment for work satisfaction and contended employees
• Create career development plans for all employees
• Ensure that all staff has a Job Description, KRA’s; Development Plan; Incentive plan in place.
Query handling and other tasks
• Provide finance assistance to all departments with their projects if and when required (after approval from line manager)
• Effective management of Dynamics / CRM queries and related feedback
• Assist with the auditing processes, both internal and external
• Ensure that there are no significant audit findings for the financial components of the Payments department within this profile of responsibility.
• Address audit findings where such findings are related to the financial components of Payments within this profile of responsibility.
• Manage the regression testing process for Payments Finance and ensure that deliverables are met within expected timelines.
• Continually seek to add value in Payments, especially in reducing costs and improving processes
• Assisting in creating and/or updating of Payments related policies and procedures
• Assist other areas with accounting, management and other issues to align them to the Payments Finance function
• Perform ad hoc duties as requested from line manager
• Resolve queries by (including CQLS):
• Conducting investigations
• Analysing records
• Reconciling records
• Raising journals
• Escalating problems to management when required
• Keeping accurate and legible audit trails of correspondence (including making relevant notes of telephone correspondence)
• Create and maintain productive relationships with internal and external clients by providing advice and assistance.
• Create understanding of the ‘real’ versus ‘perceived’ need through, experience and expertise while complying with company policies, legislation and regulations
Treating Customers Fairly and Compliance
• Create and maintain productive relationships with internal and external clients by providing advice and assistance
• Create understanding of the ‘real’ versus ‘perceived’ need through experience and expertise while complying with company policies, legislation and regulations
• Keep the client informed about progress through written communication, telephone communications, and/or face-to-face meetings
• Build a positive image by exceeding client expectations at all times
• Treat internal and external customers fairly at all times
Management of Resources
• Manage and develop subordinate(s)
• Performance management in terms of contracting, reviews and poor performers
• Training and development
• Employee relations
• Manage people efficiencies through leave management, headcount budget, fixed term contracts, staff movements, secondments, staff utilization
• Take appropriate disciplinary measures as required
• Facilitate induction of new staff within one month of joining the organization

Recruiter: Sa Recruit