Municipal Creditors Clerk |EE candidate

Location Johannesburg
Department Finance
Reporting to Municipal Accounts Analyst & Creditors Supervisor

R10k – R14k, depending candidate’s relevant training, skills, and experience.

Key Performance Areas
1. Accounts Payable
• Processing properly authorized municipal supplier invoices in Oracle
• Reviewing the expenses audit trail to ensure expenses are posted to the correct GL accounts and VAT is allocated correctly
• Performing detailed reconciliations – suppliers account (Oracle) against municipal account statement
• Work closely with Municipal Accounts Analyst to ensure invoice details are correct – log queries and request municipalities to process corrections should the original invoice be incorrect
• Ensure that the prior months’ reconciling items have been followed up and “cleared” off recon.
• Ensure that there are no LONG outstanding queries /errors/disputes on recons
• Load municipality payments for review and release after reconciliations have been done
• Ensure all payment are loaded on time so that they can be reviewed and released before the invoice due date (we don’t want to risk having services terminated to occupied buildings and/or interest being levied on overdue amounts)
• Ensure that the full company name appears on invoices as well as our company VAT number
• Heading Tax Invoice must appear (NOT Pro-forma invoice/estimate)
• Unique invoice numbers to appear on all tax invoices.
• Verify casts and extensions on all invoices and ensure that allocations to the types of municipal costs are accurate (e.g. electricity, water, sewer, refuse, rates, etc). Sign invoice as evidence of all checks.
• Continuous review of municipality payments terms
• Keep a schedule of all municipality payment terms (update with changes on a regular basis)
• Thoroughly verify suppliers banking details before payment
• Follow up on any outstanding municipal invoices by tracking invoices received for all municipal accounts
• Follow up on recovery of all debit balances
• All payments to be submitted to your supervisor weekly for approval
• Verify that all recons correspond with payments summary submitted to the supervisor
• Ensure all reconciliations are attached and that they are correct.
• All suppliers’ invoices for the prior month must be processed in Oracle by the 7th of the next month
• Ensure cut-off ties into the period close deadline.

2. Payments
• Process the municipal creditor payments on Oracle.
3. Audit Schedule
• Prepare municipal accounts audit schedule as and when required to do so.

Minimum experience and requirements:

MINIMUM QUALIFICATIONS

• Matric
• National Diploma or studies/courses relevant to this role

EXPERIENCE & SKILLS:

• 2 years experience in a similar position
• Verbal and Written Communication Skills
• Computer Literate
o Oracle knowledge would be very beneficial
o Intermediate Microsoft Excel Knowledge & Skills
o Intermediate Microsoft Word Knowledge & Skills

Competencies

• Verbal and Written Communication skills
• Good Analytical Skills
• Ability to work independently
• Ability to work in a fast pace environment and work under pressure
• Ability to take initiative
• Team player
• Planning and Organising skills
• Proactive and Innovative
• Attention to detail
• Professionalism
• Deadline Driven
• Time Management