Reference: 5864 SJ

Job Description:

The office administrator will be required to undertake various administrative duties as required by management
Providing a high quality and professional administration service to both internal as well as external stake holders through telephonic and written communication.
Assist with compiling tender documents from scratch
Obtaining tender information from the relevant individuals in the correct format, timeously
Coordinate and arrange meeting attendance
Filing and organization of documentation
Assist with all other general queries, admin duties and tasks when required
Regular follow-up on outstanding information
Ensure that the firm is correctly registered on all relevant databases
Regularly following up on outstanding results
Accurate data capturing
Monthly updating of tender databases and reports
Liaising with managerial staff and other colleagues
Manning the office and phones in case of absence of receptionist
Liaising with suppliers, service providers and internal staff
Assist with BBBEE audit preparation
Candidates must be able to work under pressure to meet deadlines and be accurate.

Qualifications:

Relevant tertiary qualification in Business Administration or similar
Preferably more than 10 years’ experience, but will consider a minimum of 5 years appropriate office administration experience
A High level of computer literacy on MS Excel, Word, PowerPoint, Adobe Professional, Outlook and Internet Explorer
Excellent analytical and numerical abilities with attention to detail and the ability to work logically, consistently and accurately
Excellent oral and written communication and presentation skills
Exceptional administrative skills
Excellent time management skills and ability to prioritise
Critical thinking skills
Good interpersonal relations skills
The ability to work as part of a team
Ability to organize and analyse data
Ability to work under pressure to meet deadlines
Willingness to work after-hours to meet deadlines