We searching for a organised, energetic, detail-oriented, driven, personable and creative individual to act as our Personal Assistant/House Manager and to join our family’s personal & business environment.
The position requires assistance in the successful management of the owner’s/Director’s time, resources, home and household staff as well as handling all personal administrative tasks and be willing to travel at times.

The role involves, but is not exclusive to:

Family Personal Admin: For example, implementing instructions and tasks as required, obtaining information, doing research, sourcing quotes, following up on outstanding issues, following up on payments / refunds, running errands, FICA / RICA etc.

Personal Appointments / Arrangements / Bookings: E.g. hair, beauty, family photo shoots, restaurants, venues etc.

Relocation: New contacts, new service providers, removals, transport, storage etc.

Staff: Sourcing and managing staff e.g. cook, domestic, gardener etc. at different residences / properties in South Africa

Property Administration: Maintenance, appliances, electronics, furniture, repairs, Estate liaison, DSTV, service providers, assistance with building projects as needed, reports of faults / billing issues e.g. Eskom, municipality, etc. for all residences / properties. Traveling to residences as needed.

Cell phones and Telkom: New cell phones, contracts, new installations, faults / issues with phones / hardware / software, International Roaming etc.

Building Contractors: Assist with personal admin and Business Contractors registrations, certificates, compliance, filing etc.

Travel Arrangements: Domestic and International holidays, flights, accommodation, car hire, visas, travel agents etc.

Vehicle Administration: Arrangements for services / maintenance / repairs, quotes, all licensing and vehicle registrations etc.

Health: Medical Aid administration, Doctors, physio, chiro, scripts, medicine, appointments etc.

Branding: Procuring branded merchandise and clothing for all companies, e.g. samples, quotes, logos, branding requirements, payments, delivery etc.

Gifts: Occasion cards and signing thereof, procuring year-end gifts (staff and clients), Mother’s Day, Birthdays etc. Secretaries / Spring Day Gifts

Purchases and Suppliers: Sourcing, price checking, buying, returns, exchanges etc.

Deliveries and collections: Post, track and receive parcels, courier arrangements etc.

General Admin: Emailing, phoning, maintaining records, filing, scanning, printing, errands, collections, deliveries, typing when needed etc.

Experience:
Experience with Google Drive.
One to two years’ experience as a personal assistant, preferably to an executive.
Matric is a necessity

Advantageous:
Completed degree/diploma in a related field.

Personal Skills / Attributes

Flexibility and multi-tasking is a priority for this appointment, with the ability to communicate effectively under pressure.
Prioritizing workloads and tasks with an eye for detail regardless of the time & pressure.
Work and presentation must be extremely organized and meticulous at all times.
Self-driven and results-oriented persons will suit this appointment best.
The ability to take direction and work from a brief is important.
Friendliness & professionalism at all times.
A focussed “can do all” personality with good communication skills and an eagerness to manage the entire operation of time & services.

Salary

Salary offering proportionate with your skills and experience. Requirements: English first language with excellent written communication skills. Ability to draft letters and reports on behalf of the owners to a high standard of English. Microsoft Office software - PowerPoint, Word, Excel and OutlookExcellent attention to detail, with ability to manage, train and hire household staff, Project management skills – from start to finish. Driver’s licence and a good driving record