PA – Howick

Specialists in Yellow Metal Machinery equipment, with offices based in Howick are seeking the services of a SUPER ENERGETIC and DYNAMIC PA. The ideal candidate MUST reside in or around Howick and be super computer proficient.

Daily duties
1. Respond to Director’s WhatsApp voice notes timeously and carry out instructions given and provide relevant feedback.
2. Respond to emails.
3. Prepare accurate estimates for clients.
4. Refresh MarketBook website.
5. Remove plant and equipment from websites that have been sold.
6. Capture expenses on a spreadsheet, and file the invoices accordingly.
7. Obtain Tax invoices for expenses where necessary.
8. Book travel, accommodation and transport as required for Director.
9. Edit photographs as and when required. Save edited photographs in relevant files on the
10. computer, along with description and specifications. Advertise on websites as required.
11. Obtain transport quotations and complete orders for transport of plant and equipment when required.
12. Liaising with suppliers.
13. Liaising with clients on various levels.
14. Liaise with shipping companies and provide documentation accurately and timeously.
15. Liaise with banks on deals when required, providing the relevant documentation.
16. Follow up on estimates sent to clients and send spreadsheet and inform Director, every second day.
17. Make business appointments for Director.
18. Update stock list spreadsheet.
19. Purchase office supplies when needed.

Weekly duties
1. Online Marketing: prepare MarketBook advert by loading new machinery on MarketBook and compiling advert and meet the deadline for advertising.
2. Update AutoTrader with machines as per MarketBook advert.
3. Back up files.
4. Update sales spreadsheet, keeping a record of where the plant and equipment was purchased from, who it was sold to and keep track of tax invoices sent and received.

Monthly
1. Ensure that expense till slips and invoices are received from the Director and capture them in the expenses spreadsheet and file in expenses file.
2. Send expenses spreadsheet and corresponding invoices to the Auditors.
3. Send tax invoices to clients on the 24th of each month.
4. Prepare payslips for company employees by the 23rd of the month and send to Director.
5. Prepare a list of invoices to be paid for the Director
6. Keep accurate records of deposits paid on deals or refunds made, and advise the auditors accordingly.

Ongoing duties
1. Gatekeeper for Company Documents e.g. CK, Vat Registration, vehicle documents.
2. Complete any documentation, letters or requests from suppliers and banks eg. Vendor registration documents/ documents and digitally sign them.
3. Manage cellphone contracts in order to ensure that the most beneficial contracts are obtained for the company.
4. Liaise with company Auditors.
5. Maintain employee files and records, including leave forms.
6. Arrange design and order of business cards when necessary.
7. Arrange design and printing of company logo on shirts when necessary.
8. Maintain business contracts e.g. MarketBook, AutoTrader and Lease Agreements.