Payroll Administrator - Pretoria

Job Title: Payroll Administrator
Location: Pretoria East
Reports: Group Accountant

Purpose statement
To fully carry out the payroll function of the Group which is overseen by the Group Finance Team, in collaboration with the HR Team. In addition, to assist the Group Finance Team with certain ad-hoc finance-related tasks, including certain bookkeeping transactions.

Job objective
Assist with payroll processing and information, including tax queries (Priority 1) and support the HR and Group Finance Team in carrying out the responsibilities of all functions (Priority 2).

Key areas of responsibility:

People
o Contribute to the financial team’s overall action plan as per set work activities

Processes
o Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions,
expense claims and deductions, etc)
o Communicate payroll deadlines, policies and procedures
o Process adjustments to leave records on the Payroll system
o Prepare leave-day reconciliations
o Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
o Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective
business units
o Maintain adequate record-keeping and support for transactions recorded on the Payroll system
o Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
o Submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration) and facilitate payment with the
respective business units
o Generate and release employee IRP5’s and payslips
o Administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying
inaccurate information provided
o Provide support to the HR Team in terms of process integration and other information required
o Prepare information for the internal and external auditors
o Primary liaisons with the SAGE consultants and customer-service team in respect of the Payroll system
o Administer the payroll system and other related controls, including access controls and back-up management
o Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and
external auditors
o Assist with certain payroll reconciliations
o Support the Group Finance Team in carrying out the responsibilities of the accounts department at a Group level, which may include
processing of some transactions in the accounting records.

Technology
o Apply systems and tools as provided
o Adhere to the company’s IT and security policies
o Experience on working in VIP Payroll and SAGE Evolution would be an advantage

Finance /Growth
o Assist with implementing and maintaining internal financial controls and procedures
o And preparation of management information


Critical Competencies:
Knowledge required
o Accounting principles and practices
o Proficiency in relevant computer skills in Excel, Word, VIP Payroll and SAGE Evolution

Skills
o Basic analytical review
o Attention to detail
o Accuracy
o Planning and organizing
o Problem analysing
o Problem solving
o Team work
o Focused
o Good communication skills
o Follow processes and procedures
o Methodical
o Good coordination skills

Other
o Work overtime when necessary

Qualifications and requirements:
Degree or Diploma in Accounting, Payroll or HR OR an equivalent certificate
Minimum 3 years’ experience in payroll

Only short-listed candidates will be contacted.

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