Reference: 5009 SJ
Consultant: Sone Johnson

Job Description:

Perform monthly payroll processes such as updating reports, checking and reconciling etc.
Ensure all clocking’s of employees is received regularly through GAAP clocking system.
Verify the integrity of all paperwork received for processing i.e. Leave, New starters, Terminations, Transfers, Salary increases, promotions, garnishees, overtime and other payroll related services, etc.
Review all terminations packs and update the batches in VIP.
Manage and review all leave transactions using ESS.
Prepare monthly leave reports from ESS.
Prepare and manage payroll reports using ODBC/ Excel reporting, to establish cost effectiveness within the operational requirements of the business.
Facilitate Maintenance of ODBC Reports and update when required.
Handle all pay queries, provide feedback to parties concerned.
Ensure AWOL tracking sheet have been updated, following the strict company AWOL termination process.
Prepare & review variance reports for final approval by Financial Manager.
Prepare & review all ACB files for payment.
Maintain and prepare 3rd Party ODBC and initiate payments for deductions to relevant 3rd parties
Review all provident fund withdrawal notifications.
EMP201 submission on SARS E-filing.
Setup of VIP GL accounts to export payroll journals into Sage Evolution accounting.
Export payroll journals for all companies, reconciliation of payroll GL accounts.
Test and implement new MOC’s.
Complete annual & bi-annual submissions on Easy file, EMP501 submission & Employee Bulk Income Tax Registration on Easy file.
Complete & submit annual WCA Assessment.
Set up of Equity Reports.
Reconciliation of all payroll GL accounts at financial year end, initiate necessary journal entries to rectify incorrect allocations.
Assist with preparations for audits.
Monthly reconciliation of VIP & Sage Evolution accounts.
Manage electronic pay slips via ESS system.
Manage ETI claims and audits.
Ensure legislative changes have been implemented.
Advise staff on company policy and procedures where appropriate.
Provide Systems training to peers and other departments.
Ensure monthly reconciliations of benefits (provident fund and risk benefits) is executed and payments processed timeously.
Responsible for the overall supervision of the payroll department, accurate payroll records and payment for a staff compliment of +-3,000 employees, comprising of 10 payroll companies.
Processing of Head Office Staff Payroll consisting of about 100 employees.
Manage, supervise and provide training to about 9 staff members.
To manage the development of payroll processes, initiate changes to maximize benefits of all supporting systems, constant maintenance and optimization of systems used in Payroll department.

Qualifications:

Grade 12 or NQF4 Certificate
Advanced knowledge of Excel and Payroll report writing
Minimum of 10 years payroll experience
Advance understanding of relevant labor legislation
Good Understanding of SA tax legislation
Previous Accounting Exposure
Knowledge of VIP and ESS essential
Payroll or Bookkeeping Certificate