Permanent Position | Municipal Accounts Analyst (EE)
Location | Johannesburg
Department | Finance
Reporting to Senior Financial Managers

Remuneration: R18k – R23.5k, depending candidate’s relevant training, skills, and experience. Benefits: 5% Company Provident Fund Contribution

Key Performance Areas
1. Monthly Analysis & Reporting

a) Review the creditor’s age analysis report after municipal payments are made.
b) Maintaining the query database and reporting on the status of all queries.
c) Maintaining the municipal accounts and consumption database.
d) Monthly municipal and utility cost and consumption reporting;
e) Gaining an understanding of the different municipal tariff structures and billing elements to help identify and achieve cost-saving initiatives.
f) Maintain custody of Service Level Agreements with all Municipal and Utility service providers to ensure that we achieve full value through:
I. Meter data analysis and identifying faults and cost-saving opportunities;
II. Continually reviewing service provider costs relative to value received in order to make decisions in outsourcing of municipal engagements; and
III. Review and reporting on municipal cost performance relative to approved service provider proposals.

2. Accounts Payable

Verify correct consumption charged at correct tariff from correct category

a) Updating an expense analysis per building to monitor whether charges are correct (especially where council corrects billings and the reversal relates to prior months).
b) Ensuring company policy is adhered to with regards to payment submissions for utilities.
c) Review and approval of payments on approved invoices.

3. Municipal Account Maintenance

a) Maintain council policy documents and tariff increases each year
b) Oversee the closing and opening of municipal accounts
c) Review all municipal accounts on a monthly basis to ensure that that the billing is in line with our expectations and/or third-party billing audits;
d) Timeous raising of queries/disputes with council
e) Reporting on progress made regularly with management (issues tracker/register)
f) Ensure that clearance payments are processed and monthly recons prepared of sundry debtor captured until refund received
I. Request refund from council
II. Reporting on progress made regularly with management

g) Engaging with the council (directly or otherwise) to ensure that corrections that are required get processed.

III. Following the correct escalation process with the council when corrections are not done.

4. Municipal Recoveries Reporting

a) Submission of relevant statements to Accounts Receivables for billing purposes.
b) Capturing and reconciling prepaid meter service provider recoveries.
c) Assistance in commercial, retail, and residential recovery calculations and analysis.

5. Accruals

a) Maintenance of monthly meter reading submissions

i. Submission of actual meter readings to the council where incorrect billings are received.

b) Completion of accrual workings schedule for approval.

ii. Monthly trend analysis – Billing’s vs actual reading.
iii. Assessing the reasonableness of municipal accounts.
Minimum experience and requirements MUST HAVE

MINIMUM QUALIFICATIONS

• Matric
• Degree Bcom Accounting / Statistics or related
• Post – Graduate degree will be an advantage

EXPERIENCE & SKILLS:

• 3 years in similar position
• Verbal and Written Communication Skills
• Computer Literate
o Intermediate to advanced Microsoft Excel Knowledge & Skills
o Intermediate to Advanced Microsoft Word Knowledge & Skills
o Intermediate to Advanced Microsoft PowerPoint Knowledge & Skills
o Oracle knowledge will be beneficial

Competencies

• Verbal and Written Communication skills
• Good Analytical Skills
• Ability to work independently
• Ability to work in a fast pace environment and work under pressure
• Ability to take initiative
• Team player
• Planning and Organising skills
• Proactive and Innovative
• Attention to detail
• Professionalism
• Deadline Driven
• Time Management