Personal Assistant / Administrative Support - George

Personal Assistant / Administrative Support
Job Role: To perform personal assistant duties for the Performance Improvement (PI) Senior Management team as well as provide general administrative support to the PI Division.
Roles and Responsibilities:
Personal Assistant Duties:
· Diary and timesheet management for the Director, Associate Director and Senior Managers (X2) for the PI Division
· Assist the Director - PI with all PPP Targets and Partner responsibilities
· Perform ad hoc requests and general administrative support to the Director, Associate Director and Senior Managers (X2) for the PI Division
· Schedule and coordinate client meetings including organising venues and catering, drafting meeting agendas, taking and issuing minutes and maintaining attendance registers
· Handle/screen calls and take accurate messages
· Draft correspondence General Administrative Support:
· Provide support to PI project teams with project administration and general queries
· Schedule and co-ordinate PI internal meetings
· Schedule and coordinate quarterly social events for PI Division including arranging venues and catering · Arrange and coordinate all travel requests for the PI Division
· Assist with document formatting, including presentations, reports and proposals
· Ensure that strong room archiving is up to date
· Ensure that filing is up to date
· Assist project teams with managing electronic (MAP) files
· Be responsible for projector bookings
· Producing invoices
· Assist with bid office duties / business development
· Coordinate submission of tenders and proposals
· Assist with administration related to risk management (independent checks etc)
· Assist with knowledge management (databases such as Retain, Match and Sales Funnel)
· Grade 12 / Matric is essential
· Secretarial / Administration Diploma preferable
· Drivers license preferable
Experience: 2-3 years experience in a personal assistant or administrative role

The biggest job-related Twitter account in the world Best Business Blog Winner / SA Blog Awards 2013