Portfolio Administrator - Sandton Verfied

R 25 000 per month Sandton, Gauteng Sandton, Gauteng more than 14 days ago 10-10-2019 4:03:49 PM
26-11-2019 2:11:54 PM
Job Title Portfolio Administrator

Location: Sandton
Employment: Permanent
Purpose statement
Portfolio reporting, Fact Sheets, Portfolio implementation, portfolio data sourcing and capturing, portfolio performance measurement and attribution, portfolio performance monitoring, portfolio asset allocation monitoring, operational support.

Position in the organisation

Reports to: Chief Investment Officer

Duties

Subordinate None

Responsibilities
Administrative Duties
- Updating and maintaining Asset Allocation spreadsheets
- Sending Asset Allocation & other information to selected clients
- Assisting PMs with preparing and submitting trade instructions to BCI and LISPS as and when required
- Keeping and monitoring a log of Wrap Fund instructions submitted, monitoring implementation by the LISPS by interacting with the LISP and
reporting weekly to Investment Team on status of instructions submitted
- Preparation and distribution of Fact Sheets and MPIDs
- Due Diligence submissions to Trustees
- Submitting requests for new fund accounts to be opened.
- Sourcing Wrap Fund/ Model Portfolio data from the various LISPS and aggregating the information.
- Maintaining a spreadsheet of BIP’s total AUM exposure to underlying investment managers across CIS FoFs and Wrap Funds
- General data & analytics support to internal investment meetings
- Developing positive and effective relationships with asset managers, LISP contacts and key industry players

Client Support roles
- Support Client relationship management
- Contribution to the preparation of and continual development of client quarterly reports
- Contribution to the preparation of, and continual development of more frequent client reporting obligations - typically monthly
- Assistance with preparation of Client presentations
- Client investment and non-investment queries within the boundaries of specified investment mandates
- Client ad-hoc support, within the boundaries of specified investment mandates
- Investment decision making support functions
- Full ownership of high-frequency-administration tasks e.g. setting up and maintaining a broad array of spread-sheets which support the investment- decision-making-function, setting up and maintaining a broad array of investment feedback reports, setting up and maintaining a broad array of presentations etc.
- Actively contributing to the setting up and development of processes which make high-frequency roles more efficient, highly repeatable, etc.


Management support
- Actively supporting the CIO in the day to day operational activities that support the investment decision making framework and client portfolio
management and reporting.
- Actively supporting Senior Portfolio Managers in the day to day operational activities that support the investment decision making framework
and client portfolio management and reporting.
- Actively supporting the Managing Director with management information relating to clients, performance and assets under management/
consulting.
- Sales/ Business development team support as required.
- On-going contributions to the divisions' business development efforts - building of presentations and marketing brochures, improving existing
presentations and marketing brochures, maintaining existing presentations and marketing brochures


Ad-hoc
General Administrative support
Ad hoc Research support

Technology
- Above-average MS Power point, Excel and Word skills
• Programming an added advantage
• Morningstar Direct
• I-Net/ IRESS
• Bloomberg

Job Evaluation Criteria Education:
• B. Com, B. Bus Science, B. Sc or similar qualification

Experience Required:

• Exceptionally strong with modelling,with extensive experience working with spreadsheets that carry huge volumes of data,
automation of data imports into spreadsheets and automation of data
analysis once imported into spreadsheets.
• A candidate with data mining and data analysis experience, within an MS Excel, Word, Power Point environment would have a preferred
advantage for this role.
• At least 3 years work experience in multi management or financial services related administration environment will be beneficial.

Critical Competencies
Knowledge
- Understanding of financial and especially CIS and LISP industry
- Understanding of investment portfolio administration
- Technical knowledge Personal Attributes
- Strong attention to detail
- Client centric mindset
- Willingness and commitment to work long hours
- Mature and positive attitude
- Self-starter
- Self-motivated
- Problem solving skills
- Strong understanding of importance of deadlines
- Team player
- Professionalism and integrity
- Highly proactive
- Decision making abilities
- Building relationships
- Broad analytical skills
- Out of the box thinking skills
- Confident
- Ability to multi-task
- Willingness to constructively question and challenge the norm

Only shortlisted candidates will be contacted.