Job Title Portfolio Administrator
Location: Bellville

Employment Permanent

Purpose statement To assist with all aspect of Fund Operation Operations

Position in the organisation Reports to:
1st Level: Head of Fund Administration
2nd Level: MD

Subordinate
None

Job objective Primary objective:
Perform operations related to a unit trust fund

Duties
Processes
- Setting Up Unit Trust Funds
- Implementing Fund Changes
- Opening of Offshore Bank Accounts
- Setting Up new classes
- Perform Fund Maintenance
- Investigating and resolving Fund Queries:
o Fund Queries from Service Providers and Trustees
o Partner Queries
o Logging Cherwell’s for Partners
- Managing the Cash Recon
- Warning Flow Checks
- New Manager Introduction and Training
- Fund Pricing Checks and Verification
- Pricing Errors & Price Fixes
o Communicating
o Impact Assessments
o Implementation of Corrections
- Client Rebates
o Changing rebate rates on Silica, checking and following up to make sure changes are in place
o Performing pre-month end checks
o Performing detailed month end checks
- Help to manage the FinSwitch profiles
o Loading Funds
o Fund Maintenance
o Loading New Users
- Managing of Maitland reporting and distribution list changes for Partners
- Running Scrip Transfers, Take On’s and Amalgamations
- Lodging of Instruments in Custody
- Calculating and loading of Weighted Average Cost
- Following up with the partners to make sure instructions are in place
o Help to resolve unmatched local and foreign trades
o Help to resolve failing trades
o Corporate Events
- Business Online & Banking Updates
- Processing Fee Payments
- Processing Ad Hoc Local Payments
- Processing Foreign Payments
- Performing month end fee checks
o Service Fees
o Performance Fees
- Updating of registers and ensuring integrity of data
o Bank Information Sheet
o Fee changes
o Corporate Events
o Rebates
o Pricing Errors
o SARS
o Warning Flows
o Contact Lists
- Completing Month End Tasks
- Completing quarterly templates for Allan Gray
- Quarter End Distribution Information and Checks
- Completing of foreign tax documentation incl W8BENE for US
- Managing delivery of C23 Data to Maitland and subsequent queries
- Sourcing of quarterly TER data
- Managing Process Documents
- General day to day queries, requests, assisting wherever possible
Technology
- Excel
Job Evaluation Criteria • Relevant degree or diploma
• 3- 5 years relevant experience in the financial services/asset management industry with knowledge of CIS Funds.
Critical Competencies
Knowledge
- Basic Excel skills is essential.
- Basic understanding of unit trusts and investments
- Accuracy and attention to detail is absolutely critical
Skills
- An ability to work accurately under pressure to meet deadlines.
- An ability to take initiative and work independently;
- Attention to detail
- Ability to communicate effectively at various levels;
- An ability to think analytically and identify and solve problems effectively

Only shortlisted candidates will be contacted