Reference: AV 6347

Job Description:

Coordinating and managing all activities relating to the purchasing (local & international) process for projects
• Monitor internal forecasts (Project Tray) for inventory requirements.
• Ensure positive inventory on items while in line with active business projects and suggest purchase based on demand.
• Obtaining alternative options on existing products.
• Obtaining competitive pricing on existing & new products.
• Manage inventory in databases and online systems.
• Updating of prices in Inventory System (DEAR).
• Maintenance of Master cost sheet.
• Alternative supplier suggestions based on strategic planning.
• Improving relationships with the purchasing agents from our current suppliers.
• Reviewing Warranty Policies
• Ensure all policies & procedures with regards to procurement is updated regularly & communicated to team members. (E.g., ETA’s).
• Approval of hardware solutions on sales orders.
• Annual price negotiations
• Oversee monthly reporting
• Provide guidance with regards to damaged inventory
• Arranging import shipping & quotes
• Oversee cross boarder manual invoices
• Report any claims to the relevant insurer
• Complete claims forms, attain all relevant documentation and information before submitting claims to insurers
• Follow up on submitted claims and outstanding payments
• Record all insurance claims on BI and the status of claims
• Follow up until claims are resolved and closed
• Handle annual policy renewals and frequent updating of policy schedules as requested
• Ensure that the lowest premium for insurance and excess on claims is provided by insurers
• Oversee monthly BI Report regarding insurance claims
• Review Insurance policies and cover values
• Oversee the preparation and execution of annual and auditors stock counts
• Authorisation of stock count adjustments
• Review reconciliations between stock on hand and stock in the Inventory system after counts (DEAR)
• Process Inventory Journals on stock variances
• Keep record of and prepare monthly reporting on all adjustments
• Prepare monthly reconciliations on the Inventory control accounts between DEAR and XERO
• Overseeing general systems, procedures and process flows
• Compile Warehouse & Procurement Budgets
• Review quarterly and annual KPI’s of stock controllers.
• Any non-generalizable duties passed from CEO or Financial Manager
• Deal with any issues from any department that pops up that I can assist with
  
Qualifications:

Excellent verbal and written communication skills
Experience in Digital Signage Industry
Good MS office programs skills
Sound and accurate judgement
Able to adapt to change
Customer Service orientated
Leadership
Self-disciplined
Stock Management system skills