Procurement Officer - Johannesburg
SUPPLY CHAIN / PHARMACEUTICAL SECTOR
Position reports to: Director of Finance, Supply Chain and IT
Leading Pharmaceutical Company seeks a suitably qualified / experienced Procurement Officer to join their dynamic team.
Purpose of position:
The successful candidate will be responsible for the management and execution of all procurement related functions at the Company
QUALIFICATIONS / SKILLS / EXPERIENCE:
Undergraduate Diploma / Degree in Supply Chain / Commerce / MBA or similar
General knowledge (formal or informal) of Commerce and Finance, Contract Law, Basic Economics.
Minimum of 3 – 5 years’ experience in Procurement and / or Supply Chain Management
Strong knowledge and understanding of BBBEE codes – non-negotiable
Strong negotiation skills with experience in drafting and implementation of Procurement policies.
General knowledge) of purchase order / three-way match process.
Intermediate to advances proficiency on all Microsoft Office Packages (Word, Excel, PowerPoint) - essential
Operating in a high-pressure environment with minimal degree of supervision
Monthly, yearly strategic planning experience
Excellent communication and interpersonal skills
KEY PERFORMANCE AREAS:
Procurement Policy & Procedures
Update and maintain the Procurement Policy and Procedures of the Company’s SA operation
Align the Procurement Policy and Procedures of Company’s SA operation to Company’s Global Standards, while ensuring that aspects specific to South African Standards are maintained (E.g. BBBEE Requirements.)
Procurement Life Cycle Management
Incorporate best practices in terms of the Adhoc, Contract and Project Procurement life cycles. This includes but is not limited to Opportunity Assessments and Needs Analysis, Sourcing, Procurement and Contracting, Contract Management and Maintenance, Supplier Management, Contract Close Out, Contract Renewal or Reassignment.
Manage all RFI, RFQ, RFT and RFX processes in conjunction with the relevant internal stakeholders.
Lead the achievement of the Enterprise and Supplier Development Score (40+2 Bonus Points) on the BBBEE Scorecard.
Procurement Systems, Tools and Business Intelligence
Lead the user requirement specification and roll out of all procurement related system implementations or modifications.
Create tools to aid the business in terms of procurement (E.g. Adjudication Matrices)
Lead the user requirements specification on all Business Intelligence tools related to procurement
Cost Control and Savings
Achieve cost savings, improvements in quality and service via effective Opportunity Assessments and Strategic Sourcing
Develop contract management tools to enable the business to control costs
Lead specific projects as defined by the Head of Finance, IT and Supply Chain
People Management and Training
Manage staff that may be assigned from time to time.
Lead training initiatives related to procurement
Draft or update job profiles of relevant jobs as the needs of the department and the organization changes
Draft performance contracts with staff by setting clear key performance indicators (KPI’s) annually or as required
Draft and communicate training needs of staff by analyzing previous employee performance and identifying performance gaps on an ongoing basis
Manage and provide ongoing performance feedback to staff as required
Implement the performance evaluation process by scheduling performance reviews with staff, leading the performance discussion and completing the performance reviews annually
Manage the department’s recruitment needs by liaising with HR to ensure that recruitment is reflective of Employment Equity targets as required
Manage the department’s leave by making sure all staff leave has been applied for on ESS and approved as discussed and as required.
Manage the compliance of policies and procedures within the department by ensuring policies and procedures are effectively communicated to the team as required