Main purpose of the job:
To maintain and co-ordinate Procurement activities on behalf of the department. Perform roles and responsibilities in line with Group Procurement Policy, and Guidelines document. Liaise with all departments within the company to clearly define the procurement process and required forms and authorizations' needed.

Minimum role requirements (qualifications, experience & skills):
•Diploma in Supply chain / Logistics or Associated Degree
• Delivering Results & Meeting Customer Expectations.
• Adhering to Principles & Values. Following Instructions & Procedures.
• Working with People
• Good communication and writing skills
• Ability to Analyse Spend and Identify Market Trends
• Data Management & Analysis
• Admin activities such as:
o updating contract register
o Updating Vendor lists
o Updating catalogues
o Updating survey reports

Key role responsibilities:
Experience in tender processes a Must!
Assist Procurement Leads from various departments with requests for reporting
• Maintain and co-ordinate Procurement activities, administration and liaison across BU’s.
• Manage document control using the appropriate sources (SharePoint, shared drives, intranet sites etc.
• Working closely with the Buyers and Stakeholders.
• Address vendor and customer enquiries/queries about order changes or cancellations.
• Attend on an ad hoc basis regular meetings with key suppliers updating requirements, forecasts, and performance matters.
• Contract administration activities that ensure effective purchasing.
• Prepare invitation-of-bid forms, and mail forms to suppliers or distribute forms for public access
• Assist with Tender process and associated communication.
o Opening, stamping, & closing of tenders.
o Facilitation of site & clarification meetings.
o Evaluation & adjudication meetings.
o Documentation associated with successful/unsuccessful tenders.
o Expediting of orders and Procurement transactions
o Management of inventory associated with Group Purchases
o Place orders and process low transactional purchases
• Update Vendor report that addresses the monthly checking of:
o Certification
o Accreditation
o Compliance documents
o Expiry dates
• Internal and External Stakeholders Management