Sourcing Lead Procurement Department
Main purpose of the job"
Accountable for executing, implementing , and managing performance of Group-Wide contracts in support of the overall strategy covering +/-R2billion of annual group spend the various categories (MRO, raw materials , labour , technical services stationery , facilities, consumables etc) .

Minimum role requirements (qualifications, experience & skills):
• Technical Diploma / Degree (Commercial or Supply Chain)
• CIPS Level 5 or SAPICS Professional qualifications preferred
• MS Office
• Exposure to various ERP’s such as SAP, ACCPAC or Pastel

Experience and Background
Experience in ensuring correct procedures and processes are followed with regard to Tender process is a must.
• 8+ years in Sourcing and Procurement
• Will have led the end-end sourcing process for multi-million rand contracts within a technical environment
• Previous experience of delivering successful sourcing projects in large , complex and decentralised corporate environments
• Track record of implementing contract performance measurement frameworks and implementing initiatives to improve post award supplier performance
• Advanced Excel, Data Analytics and Financial Modelling skills
• Contract drafting skills

Key role responsibilities;
Contract Management

• Monitors and Manages contract compliance by the Business Units , including root cause analysis for non-compliance and taking any necessary corrective actions
• Establishes and monitors an appropriate Supplier KPI regime, and actively manages contract performance through timely contract governance in order to achieve Babcock business plans and objectives
• Manage the Contract Management process.
• Manage compliance and enforcement of Procurement Policy; Includes – Vendor Relationship Management (vendor non-conformances)
• Drafting and management of Tenders according to compliance requirements
• Evaluate & Select Suppliers for the award of Tenders and Contracts.
• Manage Risks in the Supply base as well Supplier Risks as part of the sourcing process
• Vendor negotiations and contract management, according to policy, includes price management.
• Manage & Maintain document standards associated with Sourcing within the PPDL & EBMS.
• Drafting and managing contracts.
• Ensure Procurement compliance to BBBEE standards.
• Meet BEE and Local Supplier targets.
• Conduct Market Analysis and understand customer demands
• Ensuring the BBBEE targets in terms of the Procurement Departments objectives are met through spend and sourcing initiatives
• Identify and Source Vendors that can be developed in order to meet criteria relating to Supplier Development & Localisation (SD&L).
• Manage surveys from stakeholders to manage Supplier performance
• Manage vendor satisfaction surveys
• Cost Savings and efficiency to the business through spend analysis.
• Ensure on time delivery and effective lead times.
• Compliance to data management & archiving principles.
• Planning around customer demands
• Procurement administration or any adhoc (other) duties given by the Procurement Manager.
• Manage procurement file and price lists associated with Group Contracts
• Management and creation of Vendor Catalogues including Master Data Management (MDM)

Category Management

• Provides input into the overall category strategy, including market perspectives , contractor performance , industry cost structures and Total Cost of Ownership drivers
• Where appropriate, takes ownership of the strategy for major sub-category spend, including the delivery of associated cost optimisation targets.


Supplier Management

• Provides inputs on individual contract performance in order to inform category management and executive level supplier engagement
• Where appropriate , takes ownership of strategic supplier relationships for major sub-category spend

Sourcing

• Capture specific business requirements and builds into RFX documents
• Executes group-wide sourcing activity using current sourcing methodologies in order to put fit-for purpose contracts in place
• Accountable for the implementation of Group contracts so that they can be used in practice by the business units
• Where appropriate , support major bid activity where there is a significant category requirement
• Minimize tactical purchasing
• Increase On Contract Spend

Reporting & Monitoring:

• Contract Life cycle reporting and management
• Contract Register
• Contract creation and modification
• Administration associated with Contracts
• Management of Expiry dates, Cancellations and notices
• Rebates / Savings Reports
• Procurement Purchase Order activity (i.e. transactions, spend , commodities)
• Monthly / Quarterly Supplier Spend Analysis (incl Commodity Segmentation)
• Ensure that the tender process from receiving the invitation to investigating the awards is followed accurately and on time
• Ensure completion and submission of informal and formal tenders is done accurately and within deadlines
• Liaise with Contracts Manager and other relevant departments with regards to the completion of tender documentation ensuring all inputs are
received within good time and are correct
• Ensure record keeping of all tenders is up to date and easily accessible for future references
• Build up database of success or failure, with reasons for each
• Perform final check on completed documentation before submission of all tenders