The incumbent will be accountable for the development of a tactical work plans and formulate associated practices to ensure the effective operational implementation as it relates to the procurement function across the organisation, by formulating and driving a consistent approach towards all screening, sourcing, purchasing and tendering activity within the organisation, within the context of a decentralised procure-to-pay function. Ultimately ensuring that value for money is maximised.

SPECIFICATION

-Provide input into the development of the divisional strategy (BBBEE and annual procurement plan) as well as to develop a supporting tactical work plan for the procurement department.
-Implement the tactical work plans by developing operational activities, ensuring that the procurement cycle is executed effectively on a monthly basis.
-Drive continuous improvements at an operational level by ensuring the development, alignment and implementation of continued end to end processes and systems.
-Plan for the department’s operational activities, specify priorities and resources needed, apply changes and monitor effectiveness.
-Establish and maintain appropriate formalised procurement policies and procedures across the organisation.
-Develop a suitable service provider database and protocol for ongoing supplier management.
-Upgrade the formal tendering process by reviewing the relevant terms of reference for each committee (Bid Specification, Bid Evaluation & Bid Adjudication) and aligning with current organisation practices.
-Recommend and implement improvements to the tendering process to ensure best practice.
-Collaborate with the business and negotiate contractual arrangements with suppliers to ensure that value for money and excellent service levels are maintained and optimised across the all categories of expenditure.
-Establish, maintain and improve the department’s SOP’s and guidelines relating to the procurement department.
-Accountable for the compliance of the departmental risk profile as well as implementing sound governance and compliance processes to identify, manage and mitigate risks within the procurement department.
-Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
-Support and provide evidence of all audit requirements as required by internal and external audit service providers.
-Adhere to relevant laws, regulations, policies and procedures that provide the internal controls needed to safeguard resources.
-Accountable for providing input in the planning and compilation of the division’s annual budget aligned to operational delivery plans to support the
implementation of set objectives.
-Accountable for budget implementation, management, monitoring and reporting on any variances.
-Ensure the deployment of proper financial controls to manage the departmental budget.
-Build and lead an effective and cohesive team, implement effective succession planning, people management, development, recruitment, and retention strategies for the department.
-Create a high performance culture and manage team performance effectively by cascading of annual performance goals and measure against agreed set objectives / work plan.
-Ensure that the working environment contributes to improving employee engagement, recognition and increased productivity.
-Effectively engage with departmental stakeholders about the value of robust procurement and ensure adequate internal training and processes are understood and best practices adhered to.
-Implement timeous communication on progress and challenges and in achieving tactical delivery plans to impacted stakeholders.
-Build and maintain stakeholder relationships for the purposes of expectations management, knowledge sharing and integration.

REQUIREMENTS

Experience

- 5-10 years in procurement field
- 3-5 years tendering experience

Qualification

- Degree/Diploma in Supply Chain Management

Knowledge

- Medical Aid Industry
- Medical Schemes Act
- Policies & Procedures
- Budget and cost control
- Contracts administration
- Supply Chain management

Skills

- Communication
- Computer literacy
- Analytical
- Time Management
- Problem solving
- Negotiation

Attributes

- Attention to detail
- Work under pressure
- Accuracy
- Deadline-driven
- Change Management

Closing date : 20 Jan 2021

Kindly note that late applications will not be processed.

NB : If you have not received any communication from us within 21 days of submission, consider your application unsuccessful.