Job purpose

The incumbent would be responsible to provide administrative support with legal and regulatory compliance regarding food safety regulations.

Duties & responsibilities include, but are not limited to:

· Senior management commitment: Attend meetings and follow up on new or existing actions

· Risk management: Attend risk management team meetings. Compile risk assessments. Revise risk assessments. Compile product flow
diagrams.

· Document Control

· Record Keeping

· Internal Audits – as per schedule

· Corrective & Preventative Action – root cause analysis

· Traceability

· Withdrawals / Product recalls

· Equipment – regular inspections

· Maintenance – Issue maintenance job cards

· Housekeeping & cleaning – Issue cleaning schedules

· Product contamination control – Keep registers, inspections as scheduled

· Waste & waste disposal – Waste disposal diagrams, removal by service providers, waste disposal certificates

· Pest Management – Manage service provider, inspection reports

· Calibration – keep list up to date, calibration certificates annually

· Product inspection, testing - daily inspections & reporting

· Non-conforming product – reporting & investigation

· Training – new workers, as per schedule, training records, keeping up to date

· Assisting during audits

· Ensuring maintenance of the food safety program (BRCGS Standard for Packing Materials Issue 6)

· Efficiently utilizing all resources to meet customer, company, and legislative requirements to drive a culture of continuous improvement

· Managing & maintaining internal audit systems (internal processes, suppliers, and outsourced service providers)

· Ensuring that all appropriate records are kept for traceability throughout the company

· Facilitating regular internal quality and food safety training for staff

· Support the development of efficiency programs within the risk management department

· Management of customer complaints system

· Monitor & implementing legislative upgrades that is aimed at improving the environmental impact of the industry

· Any other instruction issued by management regarding product safety issues.

Qualifications

· Grade 12 + Office Admin Certificate / Diploma

· BRCGS Certification Issue 6 in Packaging Materials (non-neg)

· BRCGS Internal Auditor Certificate (non-neg)

· Health & Safety Certification

· Computer lit (MS Office, internet, e-mail)

· Strong Administrative skills

· Efficient, organised, can work to deadlines, work independently

Skills required

· Ability to communication: Afrikaans / English

· Human / Public relations: internal and external (employees and service providers)

· Ability to write reports

· Ability to write procedures (PDCA)

· Ability to self-motivate

· Ability to interpret

· Attention to detail