Reference: 5663 MLR

Job Description:

Sales Administration
Receive sales orders, raise it on ERP system and distribute to relevant parties.
Co-ordinate and arrange collections and deliveries with Logistics Department.
Receive Delivery Notes and Goods-Returned-Notes, process on ERP system and file in numerical sequence.
Raise authorised invoices and credit notes.
Ensure that all delivery notes are signed and filed in numerical sequence.
Verify transport service providers’ invoices with processed invoices.
Follow-up on all open sales orders.
Update register of ad-hoc manual delivery notes to ensure that all delivery notes are invoiced.
Monitor sales prices and margins, investigate discrepancies, and report back to manager as per deadline schedules.
Ensure sales prices are updated timeously by relevant manager
Assist customers with any product queries or customer complaints timeously and in a professional manner.
Communication done in a friendly and professional manner.
Accounts Receivable Management
Obtain copy invoices/credit notes and make sure necessary administration is done.
Allocate all receipts and credit notes daily.
E-mail statements and post statements (where necessary), as per deadline schedule.
Follow-up any queries timeously and ensure feedback is given to the relevant persons.
Calculate interest, discounts and other charges where applicable and request Invoices/Credit Notes.
Open new accounts
Ensure the debtors information is up-to-date on the accounts receivable system and on file.
Monitor credit limits and terms and ensure that accounts with outstanding balances are within agreed terms, monthly.
Print age analysis weekly, follow up on outstanding overdue amounts.
Maintain individual customer files with all relevant documentation.
Obtain trade references for new credit applications.
Reconciliations, Journals and General Admin
Reconcile General Ledger accounts as per Master schedule.
Prepare journals.
Aid other Accounts/Administration staff.
Assist with stock, bin and fruit control documentation during the peak production season.
All other tasks as required.
Human Resources Administration
Administer and maintain the leave register, training records, long service awards documentation and employee detail changes
Maintain employee file for temporary employees (season contract, end of contract letter)
General Office Management
Manage and buy office supplies.
Co-ordinate office equipment services and repairs.
Receive calls which have not been directed to a specific extension.

Qualifications:

Completed BCom degree (member of an accounting body beneficial).
Minimum 5 years’ experience in an equivalent capacity.
Manufacturing industry experience an advantage.
Exceptional computer skills (MS Excel; Navision).
Advanced numeracy skills.
Ability to work independently.
Good interpersonal and written/verbal communication skills.
Willingness to work overtime at the discretion of direct manager.
Own transport.