SECRETARY / OFFICE PA - Johannesburg Verfied

R 18000 per month Johannesburg, Gauteng Johannesburg, Gauteng more than 14 days ago 16-02-2021 5:50:36 PM
13-04-2021 5:50:36 PM
POSITION: SECRETARIAL ROLE - OPERATIONS

LOCATIONS: JOHANNESBURG – Gauteng

PLACEMENT: ASAP

REGIONAL AREA: JOHANNESBURG CBD, JOHANNESBURG GAUTENG

Introduction:

Our Client currently has an available position for a Secretary for a Operations Office for an Operational Team within the FMCG environment.
The successful candidate to assist the Office Manager of a FMCG business based at their Central office, based in Johannesburg.

Duties & Responsibilities:

• Managing Operational Teams Daily, Weekly and Monthly Diaries – when required;
• Executing of Personal Assistant Duties for the Directors of the business as specified;
• Ensuring the Operational Teams deadlines are met by proactively addressing reminders and ensuring teams meet deadlines;
• Managing expectations on completion of task;
• Executing processes on logistics management, time management and deadline driven approach;
• Ensuring that the reminders on deadlines are set and followed up on;
• Managing bookings of travel, logistics of couriers, deliveries of service providers and supplier / service level agreements are met;
• Managing invoicing and quotations from Suppliers / Third Parties for approval and payments through to Finance;
• Managing the Accommodation and Travel of the Operations Team;
• Management and processing of Field management expense claims, ensuring timeously paid and accurately paid;
• Ensuring Compliance on Legal issues, Insurance requirements and Governance is met through timeous execution and delivery of tasks;
• Ensuring Communication on deliverables to meet Compliance deadlines are met by managing the process adequately.
• On a relieving basis, relieving the Office Manager and Reception area when required but on an Adhoc basis;
• Answering of All Calls coming in through the Switchboard, the ideal person should have above average telephone skills;
• General administration and Filing in the office for the office team;
• Assisting the marketing department with coordination if required;
• Managing office supplies and ordering of office supplies;

Desired Experience & Qualification:

• Minimum Grade 12;
• Administration qualification will be advantageous if the person has such skills;
• 5- 10 Years’ Experience as a Minimum in the role of a Secretary for an Executive level of Management;
• Above average Communication, Administration and Computer Literacy skills;
• Excellent written and verbal communication skills;
• Computer literacy (Strong Excel, Word and Outlook skills);
• Basic administration processes (including filing and record keeping).

Who would be ideal candidates for this position:

• Self-driven and attentive;
• You need to be highly organized with high levels of resilience;
• Have above average writing skills and have a methodical and systematic project management approach;
• Professional with a friendly and approachable personality and a willingness to help others
• You need to have a passion for people, need to build relationships with both internal and external clients;
• Be eager to learn new things and take initiative with the Office Managers guidance and approval;
• Have the ability to multi task and have accuracy in achieving the tasks;
• Excellent communication and liaison skills (Face-to-face, written and over the telephone);
• Retail background / back office administration experience will be highly advantageous;
• Basic accounting would be preferable but not compulsory

Specific Additional Requirements:

• Must have own reliable transport.

ONLY EXEPERINECED APPLICANTS WILL BE CONSIDERED, NO CHANCERS WILL BE CONSIDERED.

NOTE: Should you not hear from the Company within two weeks of your application please consider you application as unsuccessful.