Busy 4* Hotel in Umhlanga, Durban is seeking to urgently empoy a stock controller for the property.

Purpose of Position: Stock Controller will oversee the management, and replacement of goods to ensure maintenance of stock levels together with reporting on COS.

Duties and Responsibility:

To check all orders issued / received
Checking the correctness of the delivery documents against stock that is received.
Maintaining positive relationships with customers.
Ensuring stock is securely and correctly stored.
Abiding to the company code of conduct and delivering friendly, efficient service to the customer’s at all times.
Daily, weekly and monthly stock takes (this may include working on weekends and after hours/Sundays/public holidays)

Be responsible for managing and running planned stock takes.

Internal procedure followed by all staff – for internal transfers are recorded accurately and timeously
To liaise with customer/internal staff regarding shortages or breakages of goods.
To liaise with customers about pricing and contracts
Enter PO order onto automated MyInventory system (supplier information, invoicing and pricing). Ensuring MyInventory is kept to date, accurate and maintained.
Oversee storage of linen/amenities/food and beverage/other
Reconciliation of stock items for audit purposes/accounting procedures
Full reporting function of operations (from stock counts to producing COS/variances)
Providing of invoices to Accounts on a timeously basis
Develop the company’s inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory
Manage and maintain the company’s material and stocked product inventory including stock profiles and stock locations
Manage and control perpetual inventory stock counting / inventory accuracy checks
Minimize overstocks and removal of obsolete / redundant stock to maximize availability of working capital
Ensure that goods inward / stock control department is well organized and controlled to sufficiently support production and the goals of the business. • Ensure incoming product is receipted and managed appropriately according to company procedure.
Ensure stock are ready and available for production as and when required.
Ensure sub contracted processes/invoices are received back and that suppliers are chased to ensure no late delivery situation.

Provide routine management information on inventory performance i. Monitor and evaluate consumables usage & costs ii. Monitor & evaluate material utilization and wastage
Write and maintain accurate written procedures for all main inventory control processes and functions.
Ensure works orders are correct and fully completed and that all stock has been allocated to the job correctly.
Ensure integrity and accuracy of the stock management system
Produce daily reports to ensure key critical areas of the stock system are controlled and any discrepancies addressed and resolved.
Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved.
To assist in other departments/ operations when required.
Reporting to Financial Manager timeously – with regard to issues on stock related matters.
Cash count / Parking Duties