Prepared for: Signa Academy
Location: Pinetown
Required start Date: 01.11.2019
Applications closing Date: 21.10.2019

MAIN JOB PURPOSE
To administratively support the internal and external Structured Workplace Coordinators in validating all learner documents.

QUALIFICATIONS & EXPERIENCE
1. Matric or equivalent
2. Certificate in Office Administration will be advantageous
3. Intermediate MS Office proficiency
4. 1-2 years’ experience in learnership environment
5. 1-2 years’ experience in Office Administration

DUITES & RESPONSIBILITIES
Key Areas of Responsibility:
1. Administration support to Structured Workplace Coordinators
• Contact learners for pre-assessment interview
• Prepare Learner Packs
• Communicate learner allocations to Structured Workplace Coordinators

2. Coordinating SWP Coordinator Meetings
• Arrange pre-assessment interviews
• Validate learner Packs
• Maintain average 80 learners to each Structured Workplace Coordinators
• Distribute minutes & action items

3. Conduct Learner SWP Induction
• Collaborate with SWC to conduct learner induction session

4. Learner Attendance Management e.g. registers, LMS
• Identify red flag learners and make recommendation for remedial action.
• Collating of Attendance log sheets
a. Ensure that learners reach notional hours.
b. Submission of attendance records to KAM

5. Supervising of Print Room
• Coordinate printing
• Timeous delivery of learning material


6. Monthly Reporting
• Printing report
• Collating SWP Client Reports
• SWP Client Reports

7. Learner Graduation
• Provide logistical support for graduation ceremony

COMPETENCIES & SKILLS
? Good Interpersonal and communication skills
? Intermediate Computer Literacy
? Attention to detail
? Report Writing Skills will be advantageous

The company reserves the right to add, modify or remove this position at its sole discretion.
Correspondence will only be conducted with short listed candidates. Should you not hear from us 14 days after the closing date, please consider your application unsuccessful.