The primary function of a Supervisor is to check and supervise the tasks required to successfully complete an NAV (Being an A Signatory). In certain circumstances a Supervisor may also be required to perform these tasks

Job Specification;
Check and authorise payments (as an A Signatory) to ensure the payment has been correctly prepared and the correct instructions are going to be processed
Check and approve valuations (as an A Signatory) to ensure all the required information has been captured and processed correctly resulting in the expected valuation movement.
Supervise others to ensure the accuracy, completeness and timeliness in performing the following functions:
Reviewing and ensure all documentation are in place for investment purchases and sales / distributions
Executing investment purchase transactions
Setting-up and capturing of investments on Investran
Monitoring of distributions / sales proceeds receivable and capturing of these on Investran
Preparation of accurate quarterly (pre fair market value and post fair market value) accounts (including capital statements for investors)
Preparation of accurate expense and accrual calculations, including management and admin fee calculation
Performing weekly cash reconciliations and proper investigation and resolution of any reconciling differences
Performing daily cash management (including preparing payment and transfer instructions) and updating the cash transactions on Investran
Capturing daily cash movements as well as trades and updating transactions in Investran
Investigating and answering queries with auditors and clients
Ensuring compliance with company policy and procedures; client service level agreements and internal controls
Sending out valuation e-mails to pre-defined distribution lists
Preparation of call and distribution notices
Sending out call and distribution notices to pre-defined distribution lists
Monitoring and capturing of call money received and following up on outstanding calls
Completion and performing of other sundry administrative tasks, including filing of quarter end accounts
Completion of quarterly statutory returns
Accurately updating and maintaining relevant sections in the KPI spreadsheet
Note: Although the primary function of a Supervisor is checking and supervising the above tasks, in certain circumstances a Supervisor may also be required to perform the above mentioned activities.
Coach and supervise other team members (including training and coordinating the training of new team members) to ensure the team functions as a cohesive unit.
Actively participate in ensuring all processes and procedures are properly documented and at hereto to ensure no accounting errors occur and the team has latency in place.
Query and issue resolution within the team (whether it’s Investran or system issues, or client or custodian issues) to ensure no queries or issues result in an error, breach or client dissatisfaction.
Investigate errors, complete the required OUR CLIENT error reporting process and implement the required remedial action in order to ensure the error is not repeated.
Actively and continually identify and report high risk areas and gaps in processes to ensure the identification and escalation of risks and gaps.
Participate actively in projects, specifically risk reduction and efficiency gain projects relevant to the related fund admin teams to ensure the successful implement and completion of the specific Fund Admin project actions and timelines.
Check GFSC quarterly statutory returns in order to ensure OUR CLIENT satisfies the fund regulatory obligations
In isolated instances or where there’s an emergency be able to provide cover and checking in other teams and for other clients/funds to ensure the relevant client’s deadlines are achieved

Minimum Requirements;
CA(SA)
1 year post article experience, preferably in Financial Services
Exposure to funds environment
Good accounting knowledge
Excellent numeracy skills
Attention to detail
Technical details
Investment product knowledge highly advantageous

Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.
Please note that only shortlisted candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.