Advert Ref: RMQ600
Advert Title: Archiving Clerk
Area: La Lucia, Durban
Advert Type: Full-Time
Working Hours: 40 Hours
Time Conditions: Dayshift
Salary: R18,000 – R34,000
Closing Date: 24 May 2022

ROLE SUMMARY
La Lucia Healthcare Hospital is looking for a suitably customer-orientated person to sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. Gather materials to be filed from departments and archive it accordingly.

RESPONSIBILITIES AND DUTIES
• Keep records of materials filed or removed, using log books or computers.
• Add new material to file records and create new records as necessary.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Track materials removed from files in order to ensure that borrowed files are returned.
• Find and retrieve information from files in response to requests from authorized users.
• Scan or read incoming materials in order to determine how and where they should be classified or filed.
• Place information’s into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Assign and record or stamp identification numbers or codes in order to index materials for filing.
• Modify and improve filing systems or implement new filing systems.
• Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
• Archive outdated or unnecessary information, by transferring it to inactive storage according to file maintenance guidelines and/or legal requirements.
• Enter document identification codes into systems in order to determine locations of documents to be retrieved and design forms related to filing systems.
• Operate mechanized files that rotate to bring needed records to a particular location.

SKILLS PROFILE EDUCATION
• Minimum Grade 12 (Matric)

WORK EXPERIENCE
• 1 - 2 years’ work experience in a hospital environment.
• Preference will be given to applicants with SAP experience
• Customer-oriented with exceptional interpersonal skills

KNOWLEDGE
• Computer literate – must be accurate and pay attention to details
• Proactive, organised and able to multitask and work well under pressure
• Participative and able to work as part of the team.
• Professional in appearance
• Flexible.