CREDITORS (FMCG / MANUFACTURING) – 6 MONTH CONTRACT
Market related salary (Mid-Level role)
Stellenbosch, Western Cape

We currently have the above vacancy and wish to invite suitably qualified applicants to submit their details for our consideration. This position will be based in Stellenbosch. The ideal candidate must have solid creditors experience with a stable track record, clear criminal and credit record. Suitable candidate must reside close to the Stellenbosch area and need to be willing and able to travel to Stellenbosch daily. We will only consider candidate who are able to start immediately.

REQUIREMENTS:
Minimum Matric Certificate.
A relevant tertiary Qualification will be a benefit
Able to start immediately
Solid and stable employment track record
Solid Creditors experience is critical
Creditors experience within a medium to large scale operation will be ideal.
Advanced computer knowledge skills – MS Word, MS PowerPoint and MS Excel
Knowledge and experience working on an ERP System like SAP / Syspro will be ideal.

RESPONSIBILITIES - JOB DESCRIPTION:
Obtaining original valid tax invoices for timeously processing.
Obtaining approval and allocations of invoices from the correct department within LOA
Reconciliation of Creditor Accounts: alphabetical A-G (Head office and Distribution centres)
Reconciliation of Creditor Accounts for Transport suppliers uploading of suppliers & staff banking details onto Bank platform.
Timeously loading of Payment batches in ERP system. Process direct payment not yet in ERP system.
Load payments onto Bank platform.
Problem solving of issues regarding outstanding invoices between different operations division and various Distribution Centres.
Communicating with suppliers & internal staff regarding outstanding invoices, approval of invoices within LOA and obtaining of original tax invoices.
Assist Auditors with requested invoices as processed & paid in ERP system.
Cheque processing
Ad Hoc MasterData Tasks
Make provisions for invoices not processed at month-end.
Follow up on outstanding purchase orders to be cleared monthly.

Processing of invoices for HO
• 3 way matching : Invoice, Purchase Order, Quote
• Checking for Valid tax invoice: SARS invoice Requirements
• Maintaining approval for the expense by the correct department within LOA
• Processing of invoice on a timeously manner
• Make Provisions for cost that is not in the Books at the end of the Month
• Save Copies of invoices for loan accounts/Tax pack under creditors Directory
• Follow up on outstanding Purchase orders

Reconciliation of Creditor Accounts: A-G (Head office and Distribution centres)
• Obtaining statements from suppliers
• Printing Unpaid Invoice listings
• Printing Age analysis for each Supplier
• Reconciliation from Statement to Age Analysis amount
• Compile full set of Documents to be loaded for payment (Unpaid, reconciliation, Statement, Age analysis and respective invoice/s that should be paid)
• Resolving Queries on Supplier accounts

Cheque processing
• Processing of manual Cheques on the ERP System
• Maintaining list of all cheques on excel
• Writing out of manual Cheques
• Scanning of cheques with both signatures to be saved on the intranet
• Writing out of Deposit slips

Reconciliation of Creditor Accounts for Transport suppliers
• Obtaining statement from various transporters,
• Matching and reconciliation for transport account

Ad Hoc MasterData Tasks
• Filing
• Updating of Vendor names on MasterData
• Updating of payment terms on MasterData
• Updating VAT & registration numbers in conjunction with MasterData
• Final Submission of banking details (Intranet) in order for vendor to be made active