Accounts Payable Clerk / Creditors Clerk
Our client in the Manufacturing Industry, and based in Sasolburg - Vaal Triangle has a permanent vacancy for a person with the following:

Requirements
• Matric/Grade 12
• N Dip/Degree in accounting will be advantageous
• 3-5 years' experience or position in a similar role in Accounting office
• Experience on PASTEL is a must
• Understanding of full creditors function and accounting function.
• Must be able to work effectively without supervision.
• Drivers Licence and Car.
• A high level of computer literacy.

Key Performance areas
• Compile, sort and verify all incoming documents and substantiates validity of all business transactions.
• Creditor's clerks to ensure purchase orders are signed, a valid purchase order and receiving of goods has taken place, purchase orders are then filed with creditor's clerks and attached to invoice before payment is made.
• Ensure that purchase orders are raised correctly first before the invoice is received, if it is done afterwards this should be brought to management's attention.
• Check invoices and follow up on price and quantity queries.
• Match and file documents in an orderly manner from each supplier.
• Ensures all invoices are captured in Pastel before payments are processed.
• Ensures Tax Invoices must be made out to the correct company and be in line with SARS requirements.
• Creditor's clerks are to request statements from suppliers and ensure that all creditors' reconciliations are performed.
• Creditor clerks are to ensure all follow ups(queries) are done that and all missing documents are requested.
• Compile month end payment schedule including discounts & submit to accountant timeously.
• Weekly payments: Proof of payments should be attached to the previous days payments first thing in the morning, any payment that has been rejected should be queried and resolved the same day.
• Emailing remittance advices to suppliers
• Make sure that all suppliers are paid depending on their credit terms.
• Import payments into Bank
• Preparing payments on Bank
• Any Journal entry is only allowed to be processed by the creditor's clerk, posting and verification can only be done by the supervisor or accountant responsible for the division.
• Keeping age analysis up to date and well maintained.
• All intercompany debtor and creditor are to be balanced weekly and handed to supervisor for review
• Filling should be done daily and maintained constantly all paper work should be easily accessible
• Ensure that all suppliers' documentation and Pastel information is up to date and current including banking details.
• Complete supplier application forms
• Assist the Accountant with duties
• Adhere to Health and Safety Regulations

Skills:
• Highly motivated, self-starter with the ability to work individually and as a team.
• Ability to work under pressure and meet deadlines.
• Ability to clearly articulate and communicate with suppliers.
• Meticulous, trustworthy, hard worker with good communication skills.