Our client, a leading Diamond Mining Group is looking for an experienced Executive Personal Assistant at their head office in Bryanston in the Northern Suburbs of Johannesburg.

Petra Diamonds is a leading independent diamond mining group and an increasingly important supplier of rough diamonds to the international market. The Company has interests in four producing mines: three in South Africa (Finsch, Cullinan and Koffiefontein) and one in Tanzania (Williamson).

Job Description:
Applications are invited from suitably qualified candidates who will provide a co-ordinated executive office /
personal administrative service to the Company Directors, Non-Executive Directors, Board Members and Head Office personnel
and their assistants to specified requirements and sound office management practices. The position is based in Bryanston,
Johannesburg.

Tasks and Responsibilities:
Coordinate office management activities, catering and maintenance
Set up Travel Policy and guidelines
Perform in-house travel booking role
Prepare Group travel arrangements and visa applications
Arrange logistics for Mine visits
Responsible for Group cell phone accounts and telecoms
Assist Company Secretary with quarterly Board packs
Prepare and/or edit internal and external communication
Maintain agenda, organise and co-ordinate meetings and appointments
Keep and draft minutes, notes, routine correspondence and presentations
Maintain office and administrative procedures
Create and maintain hard-copy and electronic filing systems
Supervise company driver, tea ladies and receptionist

Minimum Requirements:
Grade 12
Secretarial /Administration qualification or similar in appropriate discipline
3 to 5 years’ experience as an Executive Assistant
5 years’ administrative experience
Advanced computer skills and experience (MS Office)
Valid driver’s license

Other Skills/Competencies:
Excellent spoken and written English
Experience in planning, organisation skills and time management
Knowledge of Company procedures and systems
Understanding of the organisation in general
Ability to manage and co-ordinate a busy office
Extensive aptitude and accuracy in minute taking and report writing
Good problem solving and analytical skills
Honesty and integrity
Good interpersonal skills
High sense of discretion and confidentiality
Excellent ability to communicate and deal courteously with people at all levels
Excellent service orientation
Ability to take initiative, to work both independently and as part of a team
Ability to perform duties with speed and accuracy and to work under pressure
Energetic and focused