Reference: 5399 DB

Job Description:

Coordinate CEO calendar and meetings
Coordinate travel logistics
Execute Personal Assistant and administrative duties
Perform company secretarial function
Commit, agree and implement own development plan
Feedback from CEO and colleagues on demonstrating the values
Support the CEO to drive the strategic objectives of the organization:
Perform duties of company secretary through execution of administrative duties
Act as the point of contact among executives, employees, clients and other external parties
Responsible for the review of documents, as required
Manage information flow in a timely and accurate manner
Format information for internal and external communication, including but not limited to memos, emails, presentations, report
Manage all administration duties for CEO office:
Manage all administrative duties effectively and accurately
Arrange meetings, take minutes and notes; support with the coordination of diaries
Make travel and accommodation arrangements
Process all payment requests

Qualifications:

PA/Executive diploma beneficial
Experience of at least five years as an executive PA
Extensive experience coordinating executive level meetings
Experience in travel coordination and logistics
Excellent use of English: oral and written for writing, copy-writing and editing
Good command of Afrikaans for understanding written and spoken
Proficiency in MS Office, including Outlook and digital capability
Development and use of systems for checking, follow up and creating efficiencies
Advanced EQ in interaction, communication, cultural sensitivity
Quality orientation with attention to detail for high levels of accuracy
Strong capability to multitask, organise, (re)prioritise and streamline tasks
Proactive, solution-oriented, independent and team-centric