About the role
Facilities management (FM) maintains and manages the facilities used by an organization during
the day-to-day operations of the business. Facilities management ensures the integration of
processes associated with the companies site and within the company to maintain and develop services
that support and improve the effectiveness of companies primary activities.
FM is responsible for the infrastructure, security, maintenance, and services of work facilities to
ensure that they meet the needs of the organisation and its employees. The Facilities Manager
provides a single point for the coordination of all services relating to the efficient and effective running
of the companies Facility and managing its impact on its surroundings and environs.
Minimum Requirements
o Bachelor’s Degree in Facility Management or Engineering
o Fully literate in MS Office (Word, Excel, PowerPoint, Outlook, Projects)
o SAP and added advantage
o 5 years post-graduate experience managing a manufacturing facility.
o 5 years of management experience at a middle management level with demonstrated
experience in business/commercial aspects
Preferred:
o 3 years experience in a pharmaceutical manufacturing environment, with in-depth knowledge
of cGMP
o Postgrad Diploma in Facility Management or Engineering
o Understanding of plasma fractionation
Specific Operational Requirements
o The successful candidate will be required to work an 8-hour shift as rostered
o May be required to work overtime to meet the business needs.
o Must be prepared to work shifts/weekends/public holidays when needed.
Specific SHE Requirements
o Pre-employment, routine, and exit medicals are compulsory due to the nature of the business
o Attendance to SHE-related training is mandatory.
o Adherence to SHE Instructions (Waste Segregation, Water and Energy Saving Initiatives)
o Compliance with SHE Site Rules is compulsory.
O The company uses hazardous and biologically active chemicals. The successful candidate will be
required to use proper PPE and will go through medical examinations as per OSH Act
requirements.
Key Performance Areas
Supervising and managing
o Manage, directly and indirectly, multi-disciplinary teams including cleaning, maintenance,
grounds, and security.
Risk
o Perform risk assessments for the site facility.
o Develop tactical plans to address and/or mitigate identified risk elements.
o Ensure facility management site manual is up to date at all times and relevant to the companies
activities.
o Actively participate in the Business Continuity Plan implementation and assigned role.
Commercial
o In conjunction with the Procurement Department, overseeing and agreeing on contracts
and providers for services including but not limited to security, cleaning, and catering.
o Ensure contractors are managed throughout their involvement with the companies teams whilst
on-site e.g. safety files are acquired and training provided prior to contract work
commencing and completed work signed-off.
o Monitor contractor and service provider performance in terms of agreed service levels and
contracts.
Efficiency
o Advising on and implementation of energy, utility, and resource efficiency and cost effectiveness.
Maintenance
o Ensuring that basic facilities are well-maintained.
o Managing any refurbishments, renovations, and office moves.
Financial
o Setting and managing budgets whilst ensuring cost-effectiveness.
o Full utilisation of SAP-ERP where appropriate.
o Ensure all costed work activities are recorded.
Regulatory
o Ensure the facilities are maintained to meet regulations in terms of national, municipal,
environmental, health, safety, and security regulations and standards.
Safety Health and the Environment
o Manage the site safety, cleaning, waste disposal, security, and parking arrangements.
o Controlling hazardous waste substances on site.
o Appropriate stewardship and maintenance of the grounds and environs.
Projects and contracts
o Overseeing Facility/building projects, renovations, or refurbishments.
Communication and interaction with stakeholders
o Drafting reports and making written recommendations.
o Utilisation of help desk facility and/or SAP.
People management
o Ensuring the effective management of the department/team by actively contributing
to and supporting the companies people management agenda, including leave, overtime, and
resource management, management of misconduct with the companies HR framework,
promoting employee engagement, etc.
o Setting both departmental and individual objectives in order to meet the companies strategic
objectives, in the form of individual performance plans.
o Evaluate and manage employee performance and implement corrective or remedial
actions as required.
o Identifying, supporting, and implementing learning and development needs in
collaboration with People Management.
o Providing developmental, coaching, and job enrichment opportunities to maximize
employees’ potential.
o Support transformation, the execution, and achievement of the companies EE plan, diversity, and
inclusion within their respective departments.