Duties and Responsibilities:
1. Day-to-day recording and capturing of financial transactions on data base (Sage Evolution and spread sheet/s);

2. Ensure that invoices are captured on the accounting system within a month of receipt;

3. Processing payments:
• Ensure that the payment cycle is executed in compliance with set Standard Operating Procedures (SOPs);
• Processing of creditors’ and suppliers’ invoices on Accounts Payable schedule within 1 (one) week of receipt;
• Ensure the accurate preparation of payments and their timeous release;
• Ensure that payments requested by others are in compliance with SOPs;
• Ensure timeous payments for overheads (rental, utilities, telecommunications, benefits etc.) to assure continuance of service/s;

4. Each month, timeously capture payroll data onto payroll system from schedules provided by the HRM and verify that the captured information is correct, to ensure that staff salaries are paid on time;

5. Compile and submit VAT returns to the SFM for signing off before submission to SARS by the due date;

6. Assist with cost management by preparing cost analysis reports as and when required;

7. Monitor company bank statements on a weekly basis to check for any erroneous transactions;

8. Conduct monthly bank reconciliations;

9. Ensure availability of petty cash and that it is paid as and when required to the different offices;

10. Verify and ensure that petty cash is managed in compliance with SOPs;

NB: THIS IS A 1 YEAR CONTRACT POSITION.

11. Assist with providing documentation and any other relevant information requested by auditors;

12. Ensure filing and archiving of financial documents according to SOP requirements;

Minimum Requirements:
o National Diploma in Accounting, Finance, Business Administration or a Bookkeeping qualification;
o 3-5 years’ experience in financial administration, bank reconciliation, creditor processing and procurement procedures;
o Knowledge of payroll, payroll taxes and benefits administration;
o Extensive knowledge of Excel;
o Great accuracy;
o Excellent organizational and prioritization skills;
o High level of confidentiality;
o Knowledge of basic principles and practices of Accounting;
o Excellent record keeping and record management techniques;
o Ability to work in a highly pressurized work environment with very tight deadlines;