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GPS Specialist Analyst - Sandton

Our client, a leading Chrome Mining Group is looking for an experienced and qualified GPS Specialist (Analyst) at their Corporate office in Morningside, Sandton.

Description
To manage Group Contracts in order to reduce Total Cost of Ownership (TCO). To analyse Contract spend from approved Vendors, identify opportunities and implement initiatives to reduce Total Cost To Company.

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
Ensure SHEQ compliance within the Team through effective use of the Toolbox
Utilise the Information Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status

Policies and Procedures:

Implement/Review Procurement and Contract Management Policies and Procedures
Manage adherence to procurement procedures
Review and ensure Governance of Contract life cycle policies and procedures

PEOPLE

Manage Master Data and Auto Order Section:

Ensure an enabling climate/culture
Manage labour stability by minimising labour turnover
Manage performance against set targets and competencies
Ensure IDP’s are linked to performance results and implemented as per plan
Conduct career discussions and implement actions with all identified talent (bi-annually)
Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
Coach and counsel people to ensure improved performance levels
Conduct recruitment interviews

CUSTOMERS

Customer Relations:

Maintain and improve relationships with key stakeholders
Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
Ensure customer satisfaction and competitive practice throughout the Samancor Chrome environment
Achieve agreed KPI targets
Establish and maintain effective communication channels and networks between customers and suppliers
Resolve customer queries / complaints
Conduct audits and analyses of usage of procurement systems within Samancor Chrome

Suppliers Relations:

Maintain and improve relationships with key Suppliers

BUSINESS PROCESSES

Procurement Management:

Achieve synergies and leverage opportunities across sites
Improve the Procurement to Payment process to ensure proactive procurement and the reduction of the Total Cost of Ownership
Integrate the Procurement, Maintenance, Operations and IT system processes
Audit and report on site KPI adherence and ensure inclusion and alignment in site/group scorecards
Manage SAP integration
Manage the Document Management System (User access, training, etc.)

Contract Management and Administration:

Maintain Group Contracts on behalf of Samancor Chrome on all systems
Verify and compare Supplier contract price amendments according to market related indices.
Determine customer requirements and research market, commodities and suitable suppliers
Issue new tenders on opportunities identified and negotiate terms and conditions within mandates
Handle contract queries from all stakeholders, follow-up, liaise and provide feedback
Implement and manage Service Level Agreements on strategic Leverage Contracts
Negotiate contractual terms and conditions within mandates
Maintain contractual documentation and systems (SAP and DocIT)

Procurement to Payment:

Develop and maintain group standard templates for contract management
Manage group auto order process
Analyse audit findings on contract process and implement corrective actions
Train internal customers on the Procurement To Pay process

Group Spend Analysis:

Conduct and analyse bi-annual Group Spend Analysis on Materials and Service Masters, Material Groups, Suppliers and Commodity categories and identify and make recommendations on improvement opportunities
Initiate improvement opportunities across the Group

Materials and Service Master Data:

Manage master data function in compliance with audit requirements
Improve master data quality

Reporting:

Compile Continuous Improvement Reports
Compile monthly GPS, Business Unit and Group Procurement Reports
Maintain and update applicable information and graphs for billboards
Maintain GPS dashboard
Compile monthly report on areas of responsibility

GROWTH

Business Improvement:

Identify opportunities for improvements within the Procurement pipeline
Initiate and participate in improvement projects as required

BEE/Transformation:

Increase BEE spend on contract portfolio

SHAREHOLDER VALUE

Financial Management:

Comply with Financial Policies and Procedures
Protect company assets

Cost/Value Optimisation:

Identify and realise cost saving opportunities to achieve GPS benefit targets
Capture benefits
Negotiate contracts to bring value

Workplace Competencies:

Skills:

Managing computer-based systems
Maintaining occupational health, safety and general housekeeping
Fulfil procurement activities and supervise procurement administration

Knowledge:

Understand the role of procurement in an industrial environment
Understand the principles of Total Cost Of Ownership (TCO)
Understand general principles of Project Management
Understand the Procurement to Pay Cycle
Understand the principles of Contract Management
Understand the principles of Spend Analysis
Understand the Mining Charter
Understand the principles of Change Management

Requirements
Minimum Requirements:

Commercial / Procurement Degree or National Diploma
4 years' relevant experience

Additional Requirments:

Mining/Smeling experience will be advantageous
SAP knowledge or ERP knowledge and experience will be advantageous

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