Reference: 5957SJ

Job Description:

Responsible for the overall supervision of the payroll department, accurate payroll records and payment for a staff compliment of +-2,500 employees, comprising of 10 payroll regions.
Processing of Head Office Staff Payroll consisting of about 100 employees.
Manage, supervise, and provide training to about 5 staff members.
To manage the development of payroll processes, initiate changes to maximize benefits of all supporting systems, constant maintenance and optimization of systems used in Payroll department.
Manage employee benefits.
Perform monthly payroll processes such as updating reports, checking and reconciling etc.
Ensure all clocking’s of employees is received regularly through GAAP clocking system.
Verify the integrity of all documentation received for processing i.e. Leave, New starters, Terminations, Transfers, Salary increases, promotions, garnishees, overtime and other payroll related services, etc.
Review all terminations packs and update the batches in PaySpace.
Manage and review all leave transactions using ESS.
Prepare monthly leave reports from ESS.
Prepare and manage payroll reports.
Facilitate Maintenance of PaySpace integration API’s and update when required.
Handle all pay queries, provide feedback to parties concerned.
Prepare & review variance reports for final approval by Financial Manager.
Prepare & review all ACB files for payment.
Maintain and prepare 3rd Party payments for (Garnishees, unions, provident fund, etc.).
Review all provident fund withdrawal notifications.
EMP201 submission on SARS E-filing.
Annual Return of Earnings submission (WCA)
Annual submission of Employment Equity Report
Annual SETA skills submission
Setup of GL accounts to export payroll journals into Sage Evolution accounting.
Export payroll journals, reconciliation of payroll GL accounts.
Complete annual & bi-annual submissions on Easy file, EMP501 submission & Employee Bulk Income Tax Registration on Easy file.
Complete & submit annual WCA Assessment.
Set up of Equity Reports.
Reconciliation of all payroll GL accounts at financial year end, initiate necessary journal entries to rectify incorrect allocations.
Assist with preparations for audits.
Monthly reconciliation of PaySpace & Sage Evolution accounts (Staff savings, loans, 3rd Party Payments, Uniform deposits, Fuel Cards, etc.).
Manage ETI claims and audits.
Ensure legislative changes have been implemented.
Advise staff on company policy and procedures where appropriate.
Provide Systems training to peers and other departments.
Ensure monthly reconciliations of benefits (provident fund and risk benefits) is executed and payments processed timeously.
Ad-hoc recruitment as and when required.
Ad-hoc duties as and when required.

Qualifications:

Grade 12 or NQF4 Certificate
BCom degree
Advanced knowledge of Excel and Payroll
Minimum of 10 years payroll experience
Advanced understanding of relevant labor legislation
Good Understanding of SA tax legislation
Previous Accounting Exposure
Knowledge of PaySpace and GAAP
Knowledge of EasyFile
Payroll or Bookkeeping Certificate