Higher Education Coordinator Verfied

Salary Negotiable Not Specified more than 14 days ago 14-03-2024 5:46:30 AM
04-04-2024 5:46:30 AM
A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Higher Education Coordinator in Gauteng

Job Description
The primary requirement for this position is to co-ordinate administrative aspects of the Academic function in the region as they pertain to compliance with academic policy, educational and administrative support to staff and students in educational institutions. In addition, the position will be to plan, organise and execute the day-to-day functions of learning programmes within the PMI Higher Education (HE) Operations Division in the region

Qualification and Experience
NQF Level 5
2 - 3 years relevant experience
Experience working in an higher education environment
Administration experience at an education institution
Project management skills and exposure to project management environment
Working knowledge of MS office with strong Excel skills

Roles and Responsibilities

Assist Academic Manager with regional accreditation and compliance by upholding policies and procedures
Assist Academic Manager with ensuring compliance in the internal audit conducted by the Academic Director and external audits by the HEQC
Review learner and lecturer evaluations and implement remedial action if required, in conjunction with the Academic Manager
Capturing of assessment results and attendance registers per module
Ensuring effective scheduling of Key Accounts and public classes to maximize profit and in align with the classroom policy
Liaise with lecturers regarding lesson plans, assignments and tests
Preparation and execution of new courses, or Short Learning Programmes (SLPs) and/or workshops
Ordering of text books and learner guides
Completion of qualification schedules for certificates
Co-ordination of campus and venue requirements
Updating all learner records on the Learner Management System
Adherence to academic policies and procedures
Capturing learner attendance and results into client reports
Assist Academic Manager with maintaining a growing facilitator database of subject matter experts who meet the CHE criterion including induction and evaluation
Oversee academic aspects of graduation
Assist with coordinating the activities of the campus supervisor
Co-ordinate and be on the Subject Board
Send communications regarding resource centre activities via the available platforms on campus
Co-ordinate and be on the Qualification Board
Be on the Regional Committees, i.e. Quality Assurance, Health and Safety and Teaching and Learning Committees.
Assist with preparation of Internal and External Audits
Oversee the IT room if applicable
Assist with functions at PMI
Responsible for the HE archive room
Appoints and trains Invigilators for Pre-assessments
Arranges the Administration of Pre-assessments
Capture and accuracy check certificate information
Distribute certificates after graduation
Maintenance of venues & Venue Schedules
Ensure salary claims of facilitators and contractors are processed

Assessment and Moderation

Manage and control the examination process
Appointment of moderators in conjunction with Academic Manager
Monitor adherence to policy relating to admission to assessment

Learner Support

Update and maintain learner academic records
Maintain good relationships with learners and ensure learner satisfaction
Induction of new students


Ensure accurate pipeline projections based on current classes
Ensure achievement of agreed class numbers by following up with the learners

Recruiter: talentCRU