Job Title: Junior Portfolio Administrator: CIS (Collective Investment Schemes)

Location: Cape Town: Bellville
Employment: Permanent
Purpose statement Portfolio administration

Position in the organisation Reports to:
1st Level : Senior Portfolio Administrator
2nd Level : Head of fund administration

Subordinate
None
Job objective Primary objective:
Collective Investment Scheme admin support

Duties
Processes
- Calculating Daily Cash Management Trades as per managers’ splits
- Ad-hoc daily manager instructions
- Calculating rebalancing instructions
- Preparing offshore CIS trades
Preparing foreign Spot Trades:
- Call for rates where direct dealing isn’t in place for client
- Update manual BOP form or electronic BOP form on Business Online
- Update Payment / pre-advice file for Maitland to capture on Bank of New York
- Check that trades have settled on Bank of New York and Business Online
Prepare manual trades where applicable:
- Complete manual trade file
- Send file to MANCO once senior signed off
- Complete payment file for Maitland (senior to review)
- Update trade on Maitland’s system (Asset Arena) (senior to sign review)
- Update BIP foreign trades in Asset Arena (senior to sign review)
- Sending daily payment files to Maitland to process after senior signed off:
Call deposits (sent by manager)
Money market Fixed Deposits (ad-hoc sent by manager)
Manual trades
Futures margin deposits (ad-hoc sent by manager)
- Multi-Managed Funds:
Advise managers of transfers
Arrange for payments
Arrange for system transfers
Update any new allocations on Maitland’s system via Cherwell
- Advise Trustees of call moves for the day
- Open new investor accounts for local and offshore unit trusts
Complete application forms
Link the new local account on Finswitch for trading
Advise Maitland of the new account being linked
Advise Maitland of Offshore CIS account number for future trading
If the instrument isn’t in Asset Arena, log a Cherwell to create it
- Wrap Fund instructions for BIP as and when requested
- Investigating and resolving queries:
Fund queries from Maitland
Fund queries from Trustees
Fund queries from portfolio managers
-Cash Recon admin support
-Logging Cherwell’s: create new instruments, update multi-managed fund splits

- Technology
Excel
Job Evaluation Criteria
B.Comm (Investment/Finance) / or other similar qualification
no experience required
Critical Competencies
Knowledge
- Basic Excel skills is essential.
- Basic understanding of unit trusts and investments
- Accuracy and attention to detail is absolutely critical
Skills
- An ability to work accurately under pressure to meet deadlines.
- An ability to take initiative and work independently.
- Attention to detail
- Ability to communicate effectively at various levels;
- An ability to think analytically and identify and solve problems effectively.

Only short-listed candidates will be contract