Our client, a well-known residential construction company based in Paarl, is looking for an Office Administrator to oversee and implementing Administration aspects.

KEY PERFORMANCE AREAS
• General Office Administration / Reception duties
• Organizing and diarising Directors’ Meetings and events
• Printing, scanning and sending all documentation as instructed by Directors
• Upkeep of Hard Copy Filing System for each Project in accordance with Standard Filing Format
• Manage Insurance (Company / Office equipment)
• Liaise with suppliers
• Setting up and management of our Electronic System (Smartsheet) for each project relating to Quotations
• Apply Standard Operating Procedure to obtain Quotations relevant to each project by issuing plans / designs to suppliers and subcontractors
• Verification of Quotations
• Request Quotation approval
• Obtain quotations on Variations
• Check status of Letters of Good standing with Building Industry Bargaining Council (BIBC) of subcontractors
• Keep Material Order Form updated for each Project Manager, and submit orders to suppliers electronically
• Keep our Projects List updated
• Control Delivery Notes
• Attend to Site Handover applications, Water & Electricity Connection, Order Site Boards, and attend to Health & Safety requirements
• Attend to application for Occupation inspections and Occupation Certificates
• Keep key dates updated on required electronic system (Smartsheet)

REQUIREMENTS
• Bilingual – Afrikaans & English – excellent communication skills
• Neat, presentable and well-organised
• Computer literate, MS Office (Outlook, Word, Excel)
• Own transport
• Residential Construction related administration experience advantageous

SALARY
• R8 500 per month