Engen is an oil company focusing on the downstream refined petroleum products market and related businesses. The company’s core functions are the refining of crude oil, the marketing of our primary refined petroleum products and the provision of convenience services via our extensive retail network & we currently recruiting for Payroll Officer.


The Payroll Officer's purpose is to:

•Manage the payroll function and generate accurate and timely monthly payrolls.
• Work with HR and other departments to improve payroll processes.
Provide analysis of corporate payroll-related statistics Duties & Responsibilities Payroll Control
• Receive and review information received for completeness, accuracy and authorisation.
• Process the Monthly Bargaining and Non Bargaining Unit payroll ensuring that pensions and other statutory and voluntary deductions have been accurately calculated, deducted and accounted for.
• Ensure that any correspondence relating to the payroll is properly actioned and filed.
• Manage the end to end processing of the payroll.
• Liaise with staff and management on payroll related queries.
• Interpret awards/agreements and contracts in relation to overtime, shift
allowances etc.
• Calculate and process termination payments.
• Process increases and calculate back pay.
• Responsible for the reconciliation of month-end third party payments.
• Ensure that payslips are produced accurately and distributed to staff after checking for errors or omissions.
• Ensure that all amendments are properly recorded (filed) with good narratives and properly authorised.
• Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc as required).
• Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
• Responsible for the opening, updating and maintenance of payroll records and files.

Tax Administration

• Manage the deduction of employee tax.
• Manage the request and processing of tax directives.
• Manage and control the issuing of IRP5/IT3(A) certificates.

Payroll Reporting

• Analyse and report regularly on the payroll to the Payroll Manager.
• On a monthly basis, analyse actual paid per employee by department, showing all relevant remuneration, allowance and deduction components.
• Compile and maintain leave, sickness and overtime reports.
• Compile the monthly headcount report with narratives regarding movements and employment types.
• Assist in departmental payroll budget preparation.

Minimum Requirements

• Diploma in Accounting or B.Com in Accounting
• 3 years experience in a payroll function
• Experience working with Bargaining Council - Advantageous
• Experience managing a large headcount - Advantageous
• 1 year SAP experience (preferable)