Project Secretary, Rustenburg - Ref: 611157-6

Consulting Engineering firm that handles “World-class rebuild optimization projects” are growing their support team and require a Project Secretary to support their Project Management Team in managing multiple (small to medium-sized projects) in a highly-pressurized and challenging environment for a demanding and professional client that only expects excellence. You will be based at the client’s site in Rustenburg.
Position details:

Full secretarial function and administration support - site based.
1. Coordinate administrative functions on the projects
2. Take accurate relevant minutes
3. File documents correctly and according to naming standards
4. Administer project MIS and ensure backups of project documentation
5. Set-up the programme or project office administration systems
6. Assist in drawing up the project matrix and update as required
7. Assists in creating and maintaining project logs (risks, issues, change, action, leave etc.)
8. Compile and distribute project reports
9. Co-ordinate scoping and planning of projects
10. Book and prepare project meetings, planning sessions, scoping sessions and workshop within time requirements
11. Gather and Maintain all project financial information
12. Follow-up and ensure that all project issues are resolved
13. Provide quality assurance on project deliverables and administration
14. Build and maintain relationships with Stakeholders

Location (country, city): North West Province, Rustenburg

Job Qualifications, Skills & Experience:

5 to 10 years of experience as a Project Secretary or in a similar position
Must have worked in a Project, EPC/EPCM or mining house environment
Work under extreme pressure
Excellent report writing skills
Ability to read and interpret documents
Ability to solve problems
Ability to manage difficult or emotional customer situations
Must be a self-starter
Ability work alone and part of a team
Excellent communication, organizing, planning, co-ordination, inter-personal and computer literacy (MS Office).

Multi-skilled, can work under pressure, hard worker, efficient, dedicated and can work independently with or without supervision. Computer literacy skills in MS Office (MS Word, MS Excel, PowerPoint and Outlook).

Company Description:

Company with good moral values and standards going through a new growth phase due to exceptional service delivery and major project achievement award.
Creates environments where their greatest assets - people - are called, equipped and inspired to be their best, to join hands and collectively drive their purpose: aim for excellence, service their clients and give back to their families and communities. Thus, the positive impact with a lasting impression of excellence.

Projects: from minor capital projects to major expansion process projects in the mining environment with a special focus on metal furnaces.
Have in-house knowledge to design and execute projects for processing and maintaining facilities from initial treatment of mined ore to the production of a saleable product.
In-house resources for process, civil, structural, platework, piping and mechanical work.
The project services department incorporates the planning, procurement, cost control, project accounting and cost engineering disciplines.