Job Description
An opportunity for an experienced Property Administrator to work on an extensive property portfolio .

· Office management

· General administration

· Data Capturing

· Liaise with contractors and tenants

· Leasing of fixed property

Minimum Requirements:

· Experience in the property industry

· Matric / Grade 12

· Proven ability to work effectively

· Strong written and oral communication skills

· Computer literate – Proficient in Outlook, Word and Excel

· Organised and able to work under pressure

· Strong interpersonal skills

· Proficient in English and Afrikaans

· Own vehicle and valid driver’s licence

· Be prepared to travel

Working hours: 8h00am till 16h00pm – Monday to Friday

Responsibilities will include:

· Collect mail (post office) , distributing incoming mail and processing outgoing mail

· Manage office equipment and stationery

· File all correspondence

· Monthly inspections of high risk and leased properties

· Assist with all aspects as far as the leasing of fixed property is concerned

· Update schedules as far as property inspections are concerned

· Booking meeting rooms

· Print and file correspondence of contractors, service providers and tenderers.

· Assist with the process of compiling, editing, aligning, renumbering of tender documentation.

· Check contractor invoices, approve for payment and submit to HO for payment together with all supporting documentation

· Update invoice control schedule

· Handle all invoice related queries (as and when required)

· Check and file reports from contractors regarding security and other maintenance services.

· Regular site visits where security are present and liaise with security company should any issues arise (security not onsite, no uniform, no OB, etc.)

· Generate and distribute RFQ’s

· Send database application forms to proposed contractors

· Conduct site briefings

· Conduct site inspections

· Send notifications to contractors re expired certificates and follow-up

· Print approved supplier contracts and forward to contractors and ensure that signed / completed documents are returned timeously

Job Types: Full-time, Permanent

Salary: R13,000.00 per month