A reputable company is urgently seeking a Property Portfolio Administrator with vast experience in marketing and administration.

Duties & Responsibilities)

Duties

Sales & Marketing –Market and listing all vacant properties . In the event of a purchase / sale, to manage the complete process including all administration
Vet all potential tenants and ensure that all FICA documents are verified and submitted
Lease agreements - Working with the legal department , agents, and other professionals in the preparation and finalization of all Lease.
Rentals - To manage all administration related to letting/leasing/renting of all property
Invoicing - Ensure that invoicing is done for all properties monthly
Repairs & Maintenace Schedules - Management of all properties including organising day-to-day repairs , maintenance, or security, negotiating leases and contracts
Utilities - Ensure that all utilities for all properties are monitored and paid timeously
Income & Expenditure - Ensure that all income and expenses and capital expenditure are managed, recorded and reported against set budgets
Property Access - To ensure that access is afforded to all properties as required for reading of public utility meters, inspections , statutory authorities, and insurance company representatives as required.
Administration - Maintain all records of the company properties

Skills Required

Good communications skills (verbal & written)
Proven administrative and organisational skills
Confidence (liaising with various clients/stakeholders)
Ability to plan and manage priorities
Ability to respond quickly, effectively, and flexibly
Able to work on own initiative
Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
Proven record of providing excellent internal and external customer service
Experience & Additional Requirements

+5 years working experience in a Property Management/ Property Sales
Qualification in Property Management/ Office Management
Drivers Licence
Willing to travel
Available immediately
Traceable References/companies