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My client is a company that offers the support structure to three manufacturing concerns within the group, needs a capable, experienced and responsible person in Montague Gardens for the position

RECEPTIONIST

(SALARY R6, 000 – R8, 000 neg.) + MED AID + PROV FUND
Monday – Thursday 08:00 – 17:00 | Friday 08:00 – 15:30
A receptionist is usually the first person a client meets when they enter our offices, so it is important for a candidate to make, and leave, the right first impression. Clients are put at ease when they are greeted by office staff who are courteous, professional and able to handle multiple tasks with ease.


The ideal candidate will need to meet the following minimum criteria:

South African citizen with Matric / Grade 12 qualification
Be fully English literate (read, write and speak) as this is our official company language.
Be able to speak & understand Afrikaans (to accommodate and serve our clients)
Proficient with MS Word, Excel and Outlook
Well organised and admin orientated
Professional presentation and neat image
A welcoming & clear, professional voice and manner of speech
Able to work under pressure while remaining calm

The following tasks and responsibilities will need to be performed efficiently by the successful candidate:

Operate switchboard with 6 incoming lines and 50 extensions
Answer, screen & forward incoming phone calls.
Maintain a calm, friendly welcoming tone with each & every call
Organisation of frontline desk and reception area
Keep a safe and clean reception area by complying with procedures, rules and regulations
Ensure reception area is always tidy and presentable with all necessary materials (pens, forms, brochures, tags etc.)
Administration and management of incoming & outgoing mail
Courier arrangements local and international
Administration of orders, delivery notes and invoices
Capturing invoices in the accounting system
Assisting store department with data capturing
Any ad hoc tasks as instructed and required by the manager
Serve visitors by greeting, welcoming and directing them appropriately.
Maintain security by following procedures, monitoring logbook / screening and issuing visitors badges
Notify company personnel of visitor arrival
Provide basic and accurate information in-person & via phone/email