Stock Clerk & Bookkeeper
Duties
1. Stock Processing on Pastel
1.1. Capturing Batch cards, Manufacture from Bill of Materials
1.2. Processing Inventory Journals
1.3. Capturing stock count, Investigating Variances, Processing Stock write-offs, Preparing and
distributing stock variance report.
1.4. Processing interbranch transfers: Branches and Customer sites
1.5. Reconciling and capturing supplier consignment stock
2. Processing supplier Invoices
2.1. Processing Raw Material; Goods Received Notes, Supplier Invoices and Credit Notes
2.2. Processing Adhoc Supplier/Creditor Invoices and Credit Notes
2.3. Returnable Drums - Arrange collection - process Credit Note
2.4. Reporting on increases for the MTN and Vodacom contracts
2.5. Handling Supplier queries (Delivery shortages and pricing queries)
2.6. Preparing Monthly Creditor reconciliations and distributing remittance advice to suppliers.
3. Processing Cashbook
3.1. Processing Cash Book from bank allocation
3.2. Allocation of Discounts, Matching open items (Debtors & Creditors)
3.3. Reconciling Bank Account
4. Adhoc Administration
4.1. Checking Petrol Statement against Petrol Slips
4.2. Car license renewal
4.3. Post Office renewal, Postage – distribution, Arrange collections from Post Office
4.4. Maintaining Gift Register
4.5. Arrange collection for recycling paper – Evergreen
5. General Admin
5.1. Filling Maintenance
5.2. Assisting management with reports where necessary
5.3. Assisting management with General Tasks
Experience Required
a. Pastel Partner Processing (Min 2 years)
b. Stock + Bookkeeping knowledge
c. Work instructions are received 50% email 50% verbal
d. Must be organized and methodological
Educational Requirements
a. Matric – Mathematics and Accounting
b. Tertiary – Bookkeeping certificate
Computer Programs/Software:
a. MS Word
b. MS Excel (Formulas)
c. Pastel Partner