Bookkeeper – Residential Property (Bryanston)
Our client is looking for a Bookkeeper to manage a portfolio of Body Corporate accounts in the Property Management Department. The ideal candidate will have a stable career record. Be a team player. Have high levels of trust and integrity. The ability to work to deadlines and the maturity to manage a position of this nature. The position reports to the Head of the Bookkeeping Department.
Desired Skills & Experience
• A minimum of a Bookkeeping qualification. Property Management courses and accreditation an added advantage.
• Experience in the Property industry is desirable
• Knowledge of the Nicor Accounting package
• Detail oriented with the ability to accurately input large data sets
• Highly numerate with a high degree of comfort with financials
• Ability to work with a minimum of supervision in a deadline driven environment
• A team player who has a good ability to engage all stakeholders at different levels.
Responsibilities:
• Opening of new buildings, units & owners
• Loading of monthly recurring charges i.e. levies, special levies & basic monthly utility charges
• Downloading and exporting daily bank statements
• Receipting all debtors’ accounts
• Billing all debtors (standard monthly charges)
• Loading and updating recurring levies
• Importing of meter reading files from various meter readers
• Checking that all readings have been received
• Loading and updating fixed charges
• Creating new owner accounts / vacating sellers accounts
• Do adjustments between purchaser and seller
• Refunding sellers excess funds
• Reconciling of all current accounts as stated on financials
• Reconciling of suspense accounts
• Reconciling of control accounts
• Charging interest on all overdue debtors’ accounts, unless authorized otherwise by Portfolio Specialist
• Generate and e mailing owners in arrears friendly reminders / final demands
• Completion of statement run by sending and/ or printing statements
• Attending to owners queries via phone and e mail
• Owners recons on request
• Load creditors and generate bank export file for payment
• Import creditors payment file into bank for payment
• DOR runs
• Clearance figure reconciliation and payments
• Loading of budgets
• Reconciling staff loan accounts
• Managing of intercompany loan accounts
• Preparing monthly journals and accruals
• Checking variances on income statement vs. budget
• Reconciling of all balance sheet items monthly
• Municipal recons
• VAT, UIF, WCA, salaries and wages
• Monthly financial pack preparation and distribution
• Preparation of audit prep
• Dealing with auditor to finalize audit
• Capturing of final audit journals and closing books on Nicor
• Take on of new buildings from previous managing agents
• Loading of all opening balances i.e. debtors and trial balance
• Dealing with previous managing agent in terms of owners queries & TB queries
• Ensuring that all funds are received from previous managing agents
• Annual payment of insurance renewal policies
• Dealing with attorneys on legal hand over of arrear levy accounts
• Filing
• Assist trustees on queries of monthly financials packs and queries on AFS
• Assisting PM’s on the day to day running of the complex in terms of the finances
• Nicor data management
BC/HOA TRUST ACCOUNTS
• Download daily statements
• Receipt levy money received
• Daily Month End
• Load creditors
• Creditors payment approval
• Sweep excess funds to investment account
CORPORATE SAVER INVESTMENT ACCOUNT
• Manage investment account
• Process interbank transfers
• Daily report to Nedbank
• Print Monthly statements
• Transfer Admin fee to Business Account
• Print Monthly statements of the Body Corporate Accounts
• Raise interest monthly from the Corporate Saver