My client a Fine Art & Design Auctioneer is seeking a Paintings Administrator/Events Coordinator.

PURPOSE OF THE POSITION
Complete the administrative functions within the Paintings Department to assist the Specialists and HOD in fulfilling their functions optimally. Ensures that property receipts are accurate and complete and that paintings are stored and tagged correctly as well as co-ordinating collections and deliveries as delegated or as necessary.
MINIMUM REQUIREMENTS:
Matric
Tertiary qualification
5 Years Office Administration experience
Events Coordination experience
Experience in Proof reading
Advanced computer skills
Willing to work after hours and weekend (if required)
KEY PERFORMANCE AREAS
Administration
• Complete property receipts as necessary
• Respond to clients in terms of acknowledgements, feedback and answering enquiries
• Complete administration work as delegated by division head or office manager or specialists (take out)
• Co-ordinate collections and deliveries as delegated and ensure that the necessary paperwork is done accurately, completely and timeously.
Catalogue Production
• Assist with proof reading and checking of works consigned to catalogues.
• Assist where required with the layout and ‘lotting up’ of the various departmental catalogues including weekends
• Meet deadlines as set and/or communicated.
Framing, Restoration, Enquiries and Research
• Ensure that enquiries are done on a weekly basis. Phone clients regularly with updates on the progress / status.
• Keep file up to date of clients requiring framing/restoration services.
• Inform clients of costs, ensure works are delivered and returned and liaise with framers and restorers on the process.
Client Relationships
• Build new relationships and maintain existing relationships with clients.
• Uphold client service standards of the Company.
• Email clients to inform them of every auction or event
Processes, Deadlines and Targets
• Seek to improve existing processes and efficiencies within the Paintings Department.
• Ensure a high standard of work quality and communication within the department and across the various departments.
Events and Auctions
• Help plan and co-ordinate outside events, auctions and attend them.
• Assist with general display and set up of auction room.
• Assist during the preview, cocktail parties and auctions
Housekeeping
• Ensure that department’s work area is kept neat and tidy.
• Paintings and artwork are kept in the storage room at all times
Continuous Development
• Continually learn from specialists, attend outside events and art fairs and management.
• Take on special projects within scope of position to learn more about the auction and art worlds.
COST TO COMPANY
• R12 000 CTC
PROVIDENT FUND
• Contributions towards the Provident Fund and Group Life Policy will be based on pensionable salary, which will be calculated as 80% of the Cost to Company.
GROUP LIFE COVER
• The Group Policy pays out 4 x an employee’s annual Basic Salary. It includes a funeral benefit and an education payment benefit. Disability due to accident and injury is also covered.
MEDICAL AID
• Membership of the Company’s approved Medical Aid Scheme remains compulsory unless you are a member of your spouse’s medical aid scheme and have provided proof of such.

This is not a general administrator role, please make sure you meet the minimum requirements.