TITLE
Creditors Clerk: Fuel

REPORTS TO
Chief Financial Officer

JOB SUMMARY
Responsible for management of all administrative processes w.r.t the company’s fuel account.

key responsibilities and accountabilities

Diesel Ordering:
• Generate depot fuel order in Freeway
• Capture fuel delivery notes
• Invoice match invoices with delivery notes
• Cancel orders in IQ that was not delivered

Issue Depot Diesel to trucks:
• Keep diesel log book capturing up to date
• Complete daily diesel dip report together with fleet control as control measure
• Investigate fuel variances

SOP Engen Statement

• Create Excel file for SOP
• Copy all transactions into SOP excel sheet for the month
• Copy all transactions from the 26th till end of the month to form part of provisions
• Check that all vehicles are allocated correctly on the SOP
• Check all diesel slips against SOP and file
• Check Rebate from B/Wes against SOP
• Finalize SOP for Payment

Toll & E-Toll Account
• Download toll account from Wesbank website
• Copy all fees and transactions into the Toll Excel sheet
• Check all toll slips from drivers against the account
• Record all toll slips not on the Toll report on the Provision page
• Backtrack all E-Toll transactions and verify correctness against account
• Prepare E-Toll account for payment

Parking slips:
• Check all parking slips against parking account – check in files and on Manpack
• Create requisitions for parking accounts
• Query all incorrect transactions with the respective parking providers
• Prepare parking accounts for payment

Tracking Account:

• Check Tracking units against Cell track account
• Create requisitions for tracking account
• Prepare tracking account for payment

General:
• Capture diesel for internal subcontractors and generate associated invoices
• All other tasks as handed to you by your manager from time to time