Job Purpose:

To establish and maintain all necessary creditors’ procedures and to lead a team of highly motivated creditor’s clerks.

Key responsibilities:

Accounting

Ensure correct, complete and timely processing of supplier invoices (target: no amounts recorded in Accounts Payable that are older than 60 days), i.e.
Receiving invoice including organized filing
Checking invoice rates against contract with supplier
Solving queries with counterparts at supplier in case of wrong invoice
Following up and amending with Database / Reservations in case of wrongly loaded Tourplan service lines
Recording invoice in Tourplan Creditors module incl. correct VAT recording
Reconciling Tourplan figures with supplier statement
Preparing invoices for timely payment according to payment terms and recording payments in banking system
Sending remittance to supplier
Recording payment in Tourplan Creditors module
Ensure correct, timely and complete processing of financial transactions with tourguides, i.e.
Prepaid expenses to be in the guides bank account 2 days before the start of the tour
Guides recon to be processed by latest 3 days after receipt thereof
Guides salary to be paid by latest 5 days after receipt thereof
Ensure than unused funds are returned by the guide
Ensure that all funds relating to excursions sold are returned
Weekly reporting on outstanding recons
Establish and maintain timely and meaningful control and reporting on Cost and Accounts Payable situation through analysis of financial vouchers in Tourplan (target: reporting on every 15th of the month)
Vouchers with less cost paid out of them have to be amended accordingly
Vouchers with more cost paid out of them needs to be investigated further
Suppliers that have many vouchers open must be contacted for invoices
Analysis of CFC bank accounts (target: reporting on the 06th working day of the month)
Control monthly reconciliation and reporting on the following groups of balance sheet accounts (target: reconciliation and reporting on every 1st working day of the month):
Prepaid expenses
Prepaid – Safari expenses
Suspense account Tripos
Ensure correct, timely, complete and profit maximizing processing (i.e. determining, posting, paying/deducting) of agents’ brochure contribution agreements with suppliers (all in close cooperation with Head of Accounting)
Ensure correct, timely, complete and profit maximizing processing (i.e. determining, posting, deduction) of override agreements with suppliers (all in close cooperation with Head of Accounting)
Ensure correct, timely and complete processing of bank and petty cash reconciliations

Human Resources

Assist and train team members in all relevant aspects of their work
Motivate and support your team
Ensure that the workload is distributed evenly amongst staff members
Ensure open communication and information policy and have regular meetings with your team
Additional responsibilities:

Assist CFO/Head of Accounting with month-end, quarter-end and year-end reporting procedures where necessary
Improve knowledge about processes especially within the Finance Department but also in all other departments of the company
Evaluate quality, effectiveness and efficiency of processes and procedures within the department and between the Creditors department and other departments and correction where necessary.
Salary negotiable on experience.

Job Type: Full-time

Job Location:

Cape Town, Western Cape

Required education:
High school or equivalent

Required experience:
creidtors: 4 years
analysis of bank accounts: 2