Introduction:
A dynamic and vibrant Mobile Cocktail Bar Company based in Kyalami is seeking an energetic and highly organised Function Coordinator to assist in Event Management and Administration of the event within budget. THIS IS AN ADMIN INTENSIVE ROLE!!! Do you have strong admin and event budgeting skills? The candidate needs to have 1-3 years’ experience. This is a contract position for six months full time and may be renewed depending on the projects and individual performance.

Minimum Requirements
• IMM/Marketing qualification/ PR and Events Management qualification/diploma
• 1-3 years event management experience a MUST!!
• Strong administrative skills
• Strong attention to detail
• Excellent telephone etiquette
• Strong budget management skill
• Must have worked in a corporate environment
• Be able to meet targets and deadlines
• Well presented
• Computer literacy is essential
• Own reliable transport required
• Ability and willingness to work overtime if and when required (may need to attend events / functions on behalf of the company)

Duties will include the following:
• Quotations
• Coordinate the events – average 8/week
• To oversee and support the event series including but not limited to managing and liaison with staff, clients, suppliers
• To support with maintaining the best administrative practices throughout the company
• Liaison with key company clients about events and offer suggestions to ensure their requests can be met
• Negotiate the type and costs of services to be provided, in line with a budget
• Assisting with the creation of the event
• Form good processes to ensure the timely management of all deliverables
• To monitor suppliers and contractors, to ensure that appropriate standards are being
maintained
• To filter and distribute / allocate external inquiries appropriately.
• Develop a good understanding of the event logistics for each of the events undertaken,
inclusive of commercial awareness, attention to detail and time management
• Provide creative support on the event program including but not limited to
entertainment sourcing, site visits etc.
• Research into locations, event items and suppliers where required
• Advise senior management on matters requiring their attention and implement their decisions
• Follow up with clients to arrange the deposit and T&C and after the event, to evaluate the service provided – Feedback capturing.
• You will be required to take ownership of the complete process – Quotation to Co-ordination
• Cold calling on potential companies to introduce the company and book appointment for the MD to present the company
• Performing of internet research to source best suppliers, hotel accommodation, and client leads.
• Assist in the marketing of the company i.e. social media, maintain the company website etc.
• Typing of correspondence
• General administration duties and any ad-hoc duties as requested by the MD

The candidate must have the following skills:
Excellent communications skills
Attention to detail
Excellent organisational skills
Must be able to work under pressure
Must have experience function coordination
Great sales and administrative skills
Good time management skills
Good negotiation skills.

Salary: From R8000 – R12,000 per month + Commission Package depending on skills and experience.