Key Performance Areas:
• Administration
• Operational Management
• Projects

Key Activities:

Support to Executives:

• Arranging of meetings and minute taking
• Arranging travel and accommodation for Executives
• Diary Management for three Executives
• Setting up meetings and appointments, organising venues and hospitality for visitors
• Taking action notes (matters arising) at all meetings as directed by Executives
• Printing and binding of board packs


Support to Regional Manager:

• Regional Support (to Advisers, Support Staff, H/O with regards to sales targets and business principles)
• Diary Management & Travel Arrangements for Regional Manager
• Dealing with Regional Manager’s communications and correspondence
• Collating packs for Regional Manager KI visits
• Training Liaison
• Regional Office Management (Finances, Budget, Stationery, Events & Filing)
• Monthly & Weekly reporting
• Regional HR Support (Appointments, Terminations, Admin etc.)
• Relationship Management (Internal & External)
• Ad-hoc & special projects
• Systems Management & Maintenance


Competencies:

• Professional
• Interpersonal skills and sensitivity
• Problem solving ability
• Reliability
• Policy and systems knowledge
• General organising and administration skills
• Resilient (Able to cope under pressure)
• Goal driven
• Leadership ability and innovation

Minimum Qualifications & Requirements:

• Minimum Matric
• Certificate in Office Administration advantageous
• Minimum of three (3) to five (5) years’ working experience within the financial services industry
• Must have demonstrable experience of working in support of a senior individual and have an understanding of the need for confidentiality
• Sound administration and secretarial experience
• Must have computer skills (Windows, Word, Power point, Excel, Internet)
• Excellent verbal and written communication skills (English and Afrikaans)